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MINUTES OF DECEMBER 3, 2009, MEETING DRAFT STATE OF WISCONSIN EMPLOYEE TRUST FUNDS BOARD Holiday Inn Hotel and Suites, Conference Rooms A & B 1109 Fourier Drive, Madison, WI BOARD PRESENT: Wayne Does,

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How to fill out minutes of meeting?

1. Begin by including the date, time, and location of the meeting at the top of the document.
2. Write down the names of all the attendees who were present at the meeting.
3. Document the key points discussed during the meeting, including any decisions or action items that were agreed upon.
4. Use clear and concise language to summarize each discussion point or agenda item.
5. Record any important details, such as timelines, deadlines, or responsibilities assigned to individuals.
6. Be objective and unbiased in your note-taking, focusing on facts rather than personal opinions.
7. Use bullet points or numbered lists to make the information more organized and easy to follow.
8. Proofread and edit the minutes before finalizing them to ensure accuracy and clarity.

Who needs minutes of meeting?

1. Participants: The attendees of the meeting may need the minutes to refresh their memory of the discussions, decisions, and tasks assigned during the meeting.
2. Absentees: If someone couldn't attend the meeting, the minutes provide them with an overview of what was discussed, allowing them to stay informed.
3. Management: The minutes serve as a record of actions taken and decisions made, enabling management to review and evaluate the progress and outcomes of the meeting.
4. Legal and Compliance: Minutes of important meetings are often required by legal or regulatory bodies as evidence of the organization's decision-making processes and compliance with rules and regulations.
5. Future Reference: The minutes can be useful for future reference or as a historical record to track the evolution of ideas, projects, or decision-making within an organization.

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