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TOWN of STATUS 190 Middle Road P.O. Box 190 Status, Maine 04280 Phone: (207× 3754331 Fax: (207× 3754104 Selectmen Meeting Minutes January 20, 2015, Roll Call of Board of Selectmen: Present: Mark

How to fill out selectmens meeting minutes

How to fill out selectmens meeting minutes:

1. Begin by indicating the date and time of the selectmens meeting at the top of the document.
2. Include the names of the selectmen in attendance and any other individuals present, such as the town manager or clerk.
3. Record the agenda items discussed during the meeting, noting any decisions or actions taken.
4. Document any public comments made during the meeting, along with the names of the individuals who made them.
5. Include any reports or presentations given by town employees or members of the public. Summarize the key points discussed.
6. Capture the discussion and debate that took place on each agenda item, highlighting the main arguments or viewpoints shared.
7. Clearly state any motions made by the selectmen and the results of each vote taken. Note whether it was passed, rejected, or tabled for further discussion.
8. If there are any follow-up actions or assignments, make sure to include them in the minutes, along with the responsible individuals.
9. At the end of the document, provide space for the selectmens signatures, demonstrating their approval of the accuracy of the minutes.

Who needs selectmens meeting minutes:

1. The town clerk or secretary who is responsible for maintaining official records of the selectmens meetings.
2. The selectmen themselves, as they may need to review past discussions, decisions, or actions taken during the meetings.
3. Members of the public who were not able to attend the meeting but have an interest in the topics discussed or decisions made.
4. Other town officials or employees who may be affected by the decisions made during the selectmens meetings.
5. The media or journalists who may be covering local government activities and rely on the minutes for accurate reporting.

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What is selectmens meeting minutes?

The selectmen's meeting minutes are written records of the discussions, decisions, and actions taken during a meeting of the selectmen or select board.

Who is required to file selectmens meeting minutes?

The town or municipality's clerk or designated official is typically responsible for filing the selectmen's meeting minutes.

How to fill out selectmens meeting minutes?

Selectmen's meeting minutes should include the date, time, location of the meeting, attendees, agenda items, discussions, decisions, and any actions taken. They should be written in a clear and concise manner.

What is the purpose of selectmens meeting minutes?

The purpose of selectmen's meeting minutes is to provide an official record of the meeting proceedings, decisions made, and actions taken. They also serve as a historical document and may be used for reference in the future.

What information must be reported on selectmens meeting minutes?

Selectmen's meeting minutes should include the date, time, location, attendees, agenda items, motions, votes, discussions, decisions, and any other relevant information.