Get the free Request for quotation - Government of Nova Scotia

REQUEST FOR QUOTATION RFQ number/date 2060019005 / 2014.09.30 RFQ Collective Number A14A921 Contact person/Telephone John MacKinnon This number must appear on all invoices lading bills, containers

How to fill out request for quotation

How to fill out a request for quotation:

1. Begin by gathering all necessary information: Before filling out a request for quotation, ensure that you have all the relevant details about the product or service you are seeking. This includes specifications, quantities, delivery timelines, and any additional requirements.
2. Research potential suppliers: Conduct thorough research to identify potential suppliers who can meet your needs. Look for reputable companies with a good track record, positive customer reviews, and competitive pricing.
3. Contact the suppliers: Reach out to the selected suppliers and provide them with the necessary details about your requirements. It is advisable to have a template or standardized format for the request for quotation to ensure consistency.
4. Fill out the request for quotation form: Use the provided template or online form to fill out the key information. This generally includes your organization's name and contact details, a clear product or service description, delivery expectations, and any specific terms or conditions.
5. Attach relevant documents: If there are any supporting documents or specifications required for a thorough quotation, make sure to include them. This could be technical drawings, product samples, or any other relevant information that can aid suppliers in understanding your needs.
6. Double-check the information: Before submitting the request, carefully review all the information provided to ensure accuracy and completeness. This step helps avoid any confusion or misunderstandings between you and the suppliers.
7. Submit the request: Once you are satisfied with the details, submit the request to the selected suppliers. It is usually recommended to send the request to multiple suppliers to gather competitive quotations and options.
8. Follow-up process: After submitting the request for quotation, it is imperative to follow up with the suppliers to ensure they have received it. Maintain open communication with the suppliers to clarify any queries they may have regarding your request.

Who needs a request for quotation?

1. Businesses: Request for quotations are commonly used by businesses of all sizes and industries. Whether it is to procure raw materials, machinery, or services, businesses often rely on quotations to evaluate suppliers and make informed purchasing decisions.
2. Government agencies: Government organizations regularly issue requests for quotations to procure a wide range of goods and services. The transparent nature of the process ensures fairness and open competition among potential suppliers.
3. Non-profit organizations: Non-profit organizations often rely on requesting quotations for expenses related to event planning, office supplies, or services required for their programs. Soliciting competitive quotations allows them to maximize their limited resources.

In summary, filling out a request for quotation involves collecting the necessary information, researching potential suppliers, filling out the request form accurately, and submitting it to multiple suppliers. This process is beneficial for businesses, government agencies, and non-profit organizations seeking competitive pricing and reliable suppliers.

For pdfFiller’s FAQs

What is request for quotation?

Request for Quotation (RFQ) is a document used in procurement to solicit price quotes from qualified suppliers for specific goods or services.

Who is required to file request for quotation?

Typically, procurement departments or purchasing managers are responsible for filing the request for quotation.

How to fill out request for quotation?

To fill out a request for quotation, one must include details about the required goods or services, quantity needed, delivery requirements, and any other specific instructions.

What is the purpose of request for quotation?

The purpose of the request for quotation is to gather competitive price quotes from suppliers in order to make an informed purchasing decision.

What information must be reported on request for quotation?

The request for quotation must include the details of the goods or services needed, quantity, delivery requirements, specifications, and any other relevant information.

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