Get the free Silent Auction and Raffle Donation Commitment - TE Care

Saturday, November 9, 2013, St. Davids Golf Club Silent Auction and Raffle Donation Commitment T&E Care is a local 501(c)(3) volunteer run organization that helps families in our community with financial

How to fill out silent auction and raffle

How to fill out a silent auction and raffle:

1. Start by gathering the necessary information: Before filling out a silent auction and raffle, you need to have all the relevant details at hand. This includes the date, time, and location of the event, as well as a list of items available for auction and the prizes for the raffle.
2. Create a bidding sheet: For the silent auction, you'll need to make bidding sheets for each item. Include the item description, starting bid, bid increments, and space for bidders to write their names and bids. Make multiple copies of these sheets, depending on the number of items being auctioned.
3. Display the items: Set up an attractive display area for the auction items. Arrange them in an organized manner, with clear labels and descriptions. Ensure the items are visible and easily accessible for potential bidders.
4. Explain the rules: Prepare a sign or poster outlining the rules and guidelines for the silent auction. Include instructions on how to place bids, the bidding process, and the event's closing time. Make sure participants understand the rules to avoid any confusion.
5. Promote the raffle: If you're also hosting a raffle, create tickets and promote its availability. Clearly display the prizes and ticket prices. Consider using online ticketing platforms or physical ticket sales to maximize participation.
6. Track bids and sales: During the event, closely monitor the bids and sales of both the silent auction and raffle. Keep track of the highest bids for each item throughout the event, and assign volunteers to assist with this task. This will ensure accurate record-keeping and a smooth checkout process.

Who needs silent auction and raffle:

1. Non-profit organizations: Silent auctions and raffles are popular fundraising events for non-profit organizations. They enable charities and community groups to generate revenue by selling items and tickets, allowing them to fund their activities and support their causes.
2. Event organizers: Silent auctions and raffles can be incorporated into various events, such as galas, charity fundraisers, school functions, or corporate gatherings. Event organizers may choose to include these activities to engage attendees and raise additional funds to support their event or organization.
3. Individuals or businesses looking to donate or showcase products/services: Silent auctions provide an opportunity for individuals or businesses to donate items or experiences, gaining exposure for their offerings while supporting a good cause. By participating in a silent auction or raffle, they can market their products or services to a captive audience and potentially attract new customers.

For pdfFiller’s FAQs

What is silent auction and raffle?

A silent auction is a fundraising event where items are bid on by writing down bids, raffles involve purchasing tickets for a chance to win prizes.

Who is required to file silent auction and raffle?

Organizations hosting silent auctions and raffles are required to file.

How to fill out silent auction and raffle?

Fill out the required forms with details of the event, prizes, and funds raised.

What is the purpose of silent auction and raffle?

The purpose is to raise funds for a cause or organization.

What information must be reported on silent auction and raffle?

Details of the event, prizes, funds raised, and any expenses incurred.

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