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Regular Council Meeting Monday, June 10, 2013, Mayor Steve Blakeman called the Regular Council Meeting to order at 7:00 PM on Monday, June 10, 2013. Council Members present were Owen Mathews, Fred

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How to fill out a regular council meeting:

1. Choose a suitable venue: Select a location that can accommodate all council members and attendees comfortably, ensuring that it has the necessary equipment for presentations or discussions.
2. Set the agenda: Determine the topics or issues that will be discussed during the meeting. This can include reports, presentations, decision-making, or updates on ongoing projects. Share the agenda with participants in advance so they can come prepared.
3. Determine the time and date: Schedule the meeting at a time that works for most attendees and doesn't clash with other important events. Make sure to notify all members in advance of the meeting details.
4. Send out invitations: Notify the relevant individuals, such as council members, stakeholders, guests, or experts, about the meeting. Provide the necessary information, including the agenda, time, date, and location.
5. Prepare supporting materials: Gather any documents, reports, or presentations needed for the meeting. Distribute these materials to the participants beforehand, allowing them time to review and understand the information in preparation for discussions.
6. Conduct the meeting: Start the meeting on time and follow the agenda. Facilitate discussions, encourage active participation, and maintain order. Ensure that everyone has an opportunity to speak and that decisions are documented.
7. Document meeting minutes: Assign someone to record the minutes of the meeting. Document key points discussed, decisions made, and any assigned action items. Share the minutes with all participants, and make them accessible for future reference.
8. Follow up on action items: Allocate responsibilities for action items and set deadlines for completion. Maintain communication with stakeholders after the meeting to ensure that agreed-upon tasks are being accomplished.

Who needs a regular council meeting:

1. Local government authorities: Regular council meetings are essential for city councils, town councils, or other local government bodies to discuss and make decisions on matters affecting their communities.
2. Council members: Elected or appointed council members need regular meetings to stay informed, discuss important issues, and make decisions that impact the community they serve.
3. Stakeholders and community members: Regular council meetings provide an opportunity for stakeholders and community members to voice their concerns, discuss local projects, present ideas, and seek updates on decisions or actions taken by the council.
4. Experts and specialists: Depending on the topics being discussed, regular council meetings may involve experts or specialists in various fields. These individuals provide insights, advice, or recommendations that contribute to informed decision-making.
5. Government officials and administrators: Government officials and administrators, such as city managers or department heads, often attend or participate in regular council meetings. They provide administrative support, present reports, or seek approvals for their initiatives.

Regular council meetings play a crucial role in local governance, fostering transparency, accountability, and collaboration among decision-makers and community stakeholders.

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