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172 Eminence Terrace Eminence, Kentucky 40019 Phone: 5028455682 Fax: 5028454807 Jessica L. Powell, Director Jessica henrylibrary.org www.henrylibrary.org Collection Development Policy The purpose

How to fill out collection development policy

How to fill out a collection development policy:

1. Start by conducting a comprehensive assessment of your collection. Evaluate the current state of your collection, identify any gaps or areas of focus, and determine the scope of materials you wish to include in your policy.
2. Research and gather information on best practices and guidelines for collection development policies. Consult resources such as professional library associations, academic institutions, or other libraries with established policies to gain insights and inspiration.
3. Begin drafting your policy by outlining the purpose and goals of your collection development efforts. Define the objectives and mission of your library or organization, and explain how your collection aligns with these principles.
4. Define the selection criteria for your collection. Consider factors such as relevance, quality, demand, diversity, and budget constraints. Clearly state the guidelines for acquiring new materials, including the formats, languages, and subject areas you aim to cover.
5. Determine the roles and responsibilities of the individuals involved in the collection development process. Identify who will have the authority to make decisions regarding additions or removals from the collection and establish a process for review and approval.
6. Address the issue of censorship and intellectual freedom in your policy. Affirm your commitment to providing a diverse range of perspectives and materials, while also acknowledging the responsibility to comply with ethical and legal standards.
7. Document the procedures for collection maintenance and evaluation. Outline how materials will be assessed for continued relevance, condition, and usage. Consider adding guidelines for weeding or discarding outdated or damaged items.
8. Include a section on budget considerations, highlighting the allocation of funds for collection development purposes and describing any sources for additional funding, such as grants or donations.
9. Determine the process for periodic review and revision of the policy. Set a timeline for reassessing the policy to ensure its alignment with changing user needs, shifts in the information landscape, or any other relevant factors.

Who needs a collection development policy?

1. Libraries: Collection development policies are crucial for libraries of all types, whether public, academic, school, or special libraries. They provide a framework for making strategic decisions about adding or removing materials from the collection.
2. Educational Institutions: Schools and universities often have their own collection development policies to guide the selection of resources that support the curriculum, research, and the intellectual needs of students and faculty.
3. Non-Profit Organizations: Non-profit organizations that maintain resource centers or information services can benefit from a collection development policy to ensure their collections meet the needs of their target audience and align with the organization's goals.

In summary, filling out a collection development policy involves assessing the existing collection, conducting research, outlining the purpose, establishing selection criteria, defining roles and responsibilities, addressing censorship and intellectual freedom, documenting maintenance procedures and budget considerations, and establishing a review process. Libraries, educational institutions, and non-profit organizations are a few examples of entities that can benefit from having a collection development policy.

For pdfFiller’s FAQs

What is collection development policy?

A collection development policy outlines the criteria and guidelines used by an organization to select and maintain its collection of materials.

Who is required to file collection development policy?

Libraries, archives, and other similar institutions are usually required to have and file a collection development policy.

How to fill out collection development policy?

To fill out a collection development policy, one must consider the organization's mission, community needs, budget constraints, and selection criteria.

What is the purpose of collection development policy?

The purpose of a collection development policy is to provide a framework for the systematic development and management of a collection.

What information must be reported on collection development policy?

A collection development policy typically includes information such as selection criteria, deselection guidelines, budget allocation, and procedures for reviewing and revising the policy.

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