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Human Resource Manual www.psc.gov.sk.ca/hrmanual Incident #: APPENDIX D OHS FORMAL INCIDENT INVESTIGATION REPORT Section: PS 818D Date issued: 2012 02 01 Revision date: 2014 04 01 To be completed

How to fill out formal incident investigation report

How to fill out a formal incident investigation report:

1. Gather all relevant information: Start by collecting all the necessary facts and details about the incident. This includes the date and time of the incident, location, individuals involved, witnesses, and any other relevant information.
2. Describe the incident: Provide a detailed and objective description of what happened. Be specific and include any relevant actions, events, or behaviors that took place leading up to the incident. Use clear and concise language to paint a clear picture for readers.
3. Identify the root cause: It is important to determine the underlying cause or causes of the incident. Conduct a thorough investigation to identify any contributing factors, such as equipment malfunctions, human error, or environmental conditions. By identifying the root cause, organizations can implement measures to prevent similar incidents from occurring in the future.
4. Analyze the impact: Assess the consequences of the incident, both in terms of human safety and financial implications. Consider any injuries, property damage, or loss of productivity that occurred as a result of the incident. It is essential to document the impact accurately to understand the severity and potential risks associated with similar incidents.
5. Develop recommendations: Based on the findings of the investigation, develop actionable recommendations to prevent the recurrence of similar incidents. These recommendations should focus on addressing the root cause and improving safety measures within the organization. Be specific and prioritize the recommendations based on their potential impact and feasibility of implementation.

Who needs a formal incident investigation report:

1. Employers: Formal incident investigation reports are essential for employers as they provide a comprehensive overview of the incident. Employers can use these reports to evaluate workplace safety measures, identify areas for improvement, and ensure compliance with legal requirements.
2. Regulatory authorities: Depending on the nature of the incident, regulatory authorities may require a formal incident investigation report. These reports help authorities assess the organization's compliance with safety regulations and ensure that appropriate corrective actions are taken.
3. Insurance companies: Insurance companies often request formal incident investigation reports to evaluate claims and determine liability. These reports provide detailed information about the incident, allowing insurance companies to assess risk and potential costs associated with the incident.
4. Internal stakeholders: Internal stakeholders, such as managers, supervisors, and safety committees, may require formal incident investigation reports to understand the incident and take appropriate action. These reports help organizations identify trends, implement preventative measures, and improve overall safety performance.

Overall, formal incident investigation reports serve as valuable documentation of incidents, their causes, and recommended actions. They are essential for learning from past incidents, preventing future occurrences, and ensuring the safety and well-being of individuals and the organization as a whole.

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What is formal incident investigation report?

A formal incident investigation report is a document that details the findings of an investigation into an incident that occurred in the workplace.

Who is required to file formal incident investigation report?

Employers are typically required to file formal incident investigation reports.

How to fill out formal incident investigation report?

Formal incident investigation reports are typically filled out by documenting the sequence of events, identifying root causes, and recommending corrective actions.

What is the purpose of formal incident investigation report?

The purpose of a formal incident investigation report is to identify the causes of an incident, prevent future occurrences, and ensure compliance with safety regulations.

What information must be reported on formal incident investigation report?

Information that must be reported on a formal incident investigation report includes details of the incident, factors contributing to the incident, and proposed corrective actions.