Get the free COLORADO STATE UNIVERSITY PROCUREMENT RULES

COLORADO STATE UNIVERSITY PROCUREMENT RULESEffective February 2019 Amended July 2018 Amended December 2016 Amended December 2014 Amended February 2013 Amended August 2009TABLE OF CONTENTS COLORADO

How to fill out colorado state university procurement

How to Fill Out Colorado State University Procurement:

Familiarize Yourself with the Procurement Policies:

1. Review the Colorado State University Procurement Manual to understand the guidelines and procedures.
2. Ensure you are aware of any specific requirements or restrictions related to the procurement process.

Identify the Required Goods or Services:

1. Determine the exact goods or services that are needed by the university.
2. Clearly define the specifications, quantity, and any other relevant details for the procurement.

Research Qualified Suppliers:

1. Conduct market research to identify potential suppliers who can fulfill the university's procurement needs.
2. Consider factors such as supplier experience, reputation, pricing, and quality of goods or services provided.

Create a Purchase Requisition:

1. Use the university's designated procurement software or system to create a purchase requisition.
2. Include all necessary details, such as the supplier's information, item description, quantity, desired delivery date, and any budgetary restrictions.

Obtain Necessary Approvals:

1. Submit the purchase requisition for the appropriate approvals within the university hierarchy.
2. Obtain approvals from the department head, budget manager, and any other required authorities.

Submit the Purchase Order:

1. Once the purchase requisition is approved, it will be converted into a purchase order.
2. Send the purchase order to the selected supplier, either electronically or via traditional mail.

Track the Procurement Process:

1. Keep a record of the entire procurement process, including communication with the supplier, delivery updates, and any changes or adjustments made.
2. Monitor the progress of the procurement to ensure timely delivery and compliance with the university's requirements.

Who Needs Colorado State University Procurement:

1. Faculty and Staff: University faculty and staff members may need to initiate procurement processes to acquire goods or services necessary for their academic or administrative activities.
2. Researchers: Those involved in research projects at Colorado State University may require procurement services to obtain specific materials or equipment needed for their studies.
3. Administrators: University administrators responsible for managing budgets and expenses may utilize procurement processes to efficiently acquire goods or services while adhering to financial guidelines.

Note: These points are general and may vary depending on the specific requirements and procedures of Colorado State University's procurement system. It is advisable to consult the university's official procurement resources for accurate and up-to-date information.

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