Get the free PETTY CASH REPORT - DEPARTMENTAL FORM

*** PETTY CASH REPORT DEPARTMENTAL FORM *** Department: Date: $ AMOUNT OF CHECK BEING REQUESTED “Total to be Reimbursed Total Petty Cash $250.00 Change Drawer Amount: $ Petty Cash for Expenses:

How to fill out petty cash report

How to fill out petty cash report:

1. Begin by gathering all receipts and documenting each expense made from the petty cash fund.
2. Create a petty cash report template or use a pre-existing one provided by your organization. This template should include fields for the date, description of the expense, amount spent, and any supporting documentation.
3. Start by filling in the date on the report and then enter the description of the expense. Be specific and provide details that accurately reflect the purpose of the expenditure.
4. Next, enter the amount spent for each expense. Ensure that the amounts are accurate and match the receipts.
5. Attach the corresponding receipts to the report. This helps in providing evidence of the expenses made and facilitates the auditing process.
6. Calculate the total amount spent and record it on the report.
7. Finally, review the completed report for accuracy and completeness before submitting it for approval or further processing.

Who needs petty cash report:

1. Small businesses: Petty cash reports are crucial for small businesses that maintain a petty cash fund to track and control small expenditures.
2. Non-profit organizations: Non-profit organizations often use petty cash funds for minor, day-to-day expenses, and a petty cash report helps them monitor and keep a record of these expenses.
3. Retail stores: Retail stores frequently use petty cash funds to handle immediate cash needs, such as making change for customers or purchasing small supplies. A petty cash report helps them maintain transparency and accountability for these expenditures.
4. Educational institutions: Schools and colleges often have petty cash funds for various purposes, such as reimbursing teachers for small classroom expenses. A petty cash report ensures proper documentation of these expenditures.
5. Government agencies: Government agencies may utilize petty cash funds to cover minor, immediate expenses. Petty cash reports assist in maintaining transparency and tracking the use of public funds.

Overall, anyone who is responsible for managing a petty cash fund or monitoring small expenses within an organization can benefit from using and reviewing a petty cash report.

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