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Inter Departmental Billing Form Instructions for CALL (Last updated: August 3, 2010) In order to expedite posting and to limit entry error, please send Inter Departmental Billing Forms via email to

How to fill out inter departmental billing form

How to fill out an inter departmental billing form:

1. Start by writing your name and contact information on the top of the form. This is important for identification and communication purposes.
2. Next, indicate the date of the transaction or the period for which the billing form is being filled out. This helps in keeping track of the timeframe the form covers.
3. Provide the necessary details of the department or sub-department making the request for billing. Include the department name, project code (if applicable), and any other required identifiers.
4. Specify the details of the recipient department or sub-department. This should include the department name, contact person, and any relevant contact information.
5. List the items or services being billed. Include a description, quantity, rate, and any additional charges or discounts, if applicable. This information ensures clarity and transparency in the billing process.
6. Calculate the total amount for each item or service by multiplying the quantity with the rate. Sum up all the total amounts to get the grand total. Double-check all the calculations to avoid any errors.
7. Add any relevant notes or comments that might be necessary for the billing or payment process. This can include specific instructions, references to contracts or agreements, or any other relevant details.
8. Attach any supporting documents, such as invoices, purchase orders, or receipts, as required by the billing process. These documents help in verifying the accuracy and validity of the billed items or services.
9. Review the completed form for any errors or omissions. It's important to ensure that all the required fields are filled and that the information provided is accurate.
10. Once you have reviewed and verified the information, submit the inter departmental billing form to the designated department or person responsible for processing it. Keep a copy of the completed form for your records.

Who needs an inter departmental billing form:

1. Organizations with multiple departments or sub-departments that frequently engage in financial transactions among themselves.
2. Departments or sub-departments within an organization that provide goods or services to other departments and require reimbursement for those activities.
3. Companies or institutions that have established processes for internal cost allocation or interdepartmental chargebacks.
4. Financial or accounting departments responsible for tracking and reconciling internal financial transactions within an organization.
5. Project managers or team leaders who need to document and track expenses related to specific projects or initiatives within their department.

For pdfFiller’s FAQs

What is inter departmental billing form?

The inter-departmental billing form is a document used to record and track financial transactions between different departments within an organization.

Who is required to file inter departmental billing form?

Any department within an organization that engages in financial transactions with other departments is required to file the inter-departmental billing form.

How to fill out inter departmental billing form?

To fill out the inter-departmental billing form, you need to provide details of the transaction, such as the department names, description of the transaction, amounts involved, and any supporting documentation.

What is the purpose of inter departmental billing form?

The purpose of the inter-departmental billing form is to ensure accurate record-keeping and transparency of financial transactions between departments, allowing for proper accounting and reconciliation.

What information must be reported on the inter departmental billing form?

The inter-departmental billing form typically requires information such as the names of the departments involved, the date of the transaction, a description of the transaction, amounts involved, and any supporting documentation.

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