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ADDENDUM 4 City of Newport News IF #201314362005 September 6, 2012, Purchasing Department, Office of the Purchasing Director 4th Floor, City Hall, 2400 Washington Avenue Newport News, VA 23607 Phone:

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1. Read the document carefully: Before filling out the "Please note changes to" section, take the time to thoroughly read through the document that requires changes. This will help you understand what revisions or updates need to be noted.
2. Identify the changes: Once you have read the document, identify the specific changes that need to be noted. These could include additions, deletions, or modifications to the original content.
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4. Include relevant details: If necessary, include any relevant details or context to help the reader understand why the changes are being made. This could involve referencing other sections of the document or providing explanations for the modifications.
5. Provide accurate references: If there are specific pages, sections, or paragraphs in the document that need to be referenced, make sure to include accurate references in the "Please note changes to" section. This will help the reader easily locate and review the changes.

Who needs please note changes to:

1. Authors and Editors: Authors and editors are commonly responsible for filling out the "Please note changes to" section. They need to ensure that any revisions or modifications made to the document are properly noted and communicated.
2. Reviewers and Approvals: Reviewers and approvers of the document also need to review the "Please note changes to" section to understand the updates made to the content. This information helps them assess the impact of the changes and make informed decisions.
3. Compliance and Legal Teams: Compliance and legal teams may require the "Please note changes to" section to ensure that any regulatory or legal requirements are met. They rely on accurate and comprehensive documentation of the revisions made to the document.
4. Stakeholders and Collaborators: Stakeholders and collaborators who are involved in the document creation process may also need to refer to the "Please note changes to" section. This helps them understand the progress of the document and any alterations that have been made.
5. Readers and Users: In some cases, readers or users of the document may need to see the "Please note changes to" section. This allows them to have transparency about any updates or modifications made, ensuring they have the most up-to-date information.

Overall, anyone involved in the creation, review, or use of the document may need to refer to the "Please note changes to" section. It serves as a valuable communication tool to keep everyone informed about the modifications made to the document.

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