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OFFICIAL MEETING MINUTES OF A REGULARLY SCHEDULED MEETING OF THE PLAN COMMISSION HELD ON MAY 11, 2015, AT 6:30 PM IN THE COUNCIL CHAMBERS OF CITY HALL, 2000 NORTH CALHOUN ROAD, BROOKFIELD, WISCONSIN

How to fill out official meeting minutes of

How to fill out official meeting minutes:

1. Start by including the name and date of the meeting at the top of the document. This helps identify the specific meeting for future reference.
2. Record the attendees present at the meeting, including their names and roles. It is important to note who participated in the discussion and decision-making process.
3. Summarize the key points discussed during the meeting. This includes any important decisions, actions, or topics covered. Be concise but provide enough detail to capture the essence of the discussion.
4. Record any motions or resolutions made during the meeting. Include who proposed the motion, who seconded it, and whether it was approved or rejected. This ensures that all decisions made during the meeting are documented accurately.
5. Include any action items or tasks assigned to individuals during the meeting. These should be clearly outlined, specifying who is responsible for each task and the deadline for completion.
6. Record any questions or concerns raised during the meeting. This allows for follow-up and further discussion where necessary.
7. End the meeting minutes with a signature section, where the person taking the minutes and the meeting chairperson can sign to confirm the accuracy of the document.

Who needs official meeting minutes:

1. Organizations and businesses: Official meeting minutes are important for businesses and organizations to maintain a record of decisions made during meetings. They serve as a legal document and can be referred to in the future if any disputes or misunderstandings arise.
2. Managers and supervisors: Meeting minutes help managers and supervisors stay updated on the progress and outcome of meetings they were unable to attend. It allows them to review important decisions and actions taken during the meeting.
3. Participants: Meeting minutes are useful for participants as they provide a reference point for what was discussed and agreed upon during the meeting. They can review the minutes to refresh their memory and ensure they fulfill any action items assigned to them.
4. Regulatory bodies: Some industries or organizations may require official meeting minutes to comply with specific regulations. These minutes may need to be provided as evidence during audits or inspections.
5. Legal purposes: Meeting minutes can be used as legal documentation in case of disputes or legal proceedings. They help provide an accurate account of the discussions and decisions made during the meeting.

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What is official meeting minutes of?

Official meeting minutes document the key discussions, decisions, and actions taken during a meeting.

Who is required to file official meeting minutes of?

Official meeting minutes are typically filed by the person designated as the secretary or recorder for the meeting.

How to fill out official meeting minutes of?

Official meeting minutes should include a record of attendees, agenda items, discussion points, decisions made, action items, and any other relevant information.

What is the purpose of official meeting minutes of?

The purpose of official meeting minutes is to provide an official record of what took place during a meeting for reference and accountability.

What information must be reported on official meeting minutes of?

Official meeting minutes must include details of the meeting agenda, discussion points, decisions made, actions assigned, and any other important information discussed.