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Metal Bank Limited (ACN 127 297 170) NOTICE OF ANNUAL GENERAL MEETING Time: Date: 11.00 am 12 November 2015 Place: Boardroom of RSM Bird Cameron Partners at Level 12, 60 Castlereagh Street, Sydney

How to fill out notice of annual general

How to fill out notice of annual general?

1. Start by identifying the purpose of the annual general meeting and the information that needs to be communicated to the shareholders or members. This may include details about the date, time, and location of the meeting, as well as the agenda and any special resolutions to be voted upon.
2. Include the name and contact information of the organization hosting the annual general meeting. This should include the company name, address, phone number, and email address for any inquiries.
3. Clearly state the purpose of the notice at the beginning, indicating that it is a notice of the upcoming annual general meeting. Include the official name of the meeting and specify whether it is for shareholders or members of the organization.
4. Provide details about the date, time, and location of the meeting. Specify the exact date, starting time, and the full address of the venue where the annual general meeting will take place. If the meeting will be held virtually or online, include instructions on how to access the meeting.
5. Outline the agenda for the annual general meeting. This should include all the items of business that will be addressed during the meeting, such as financial reports, election of board members, approval of annual budgets, and any other items of significance or interest to the shareholders or members.
6. Include any special resolutions that will be voted upon during the meeting. Clearly state the details of these resolutions and the process for voting or discussing them at the annual general meeting.
7. Provide instructions for shareholders or members to RSVP or confirm their attendance at the meeting. Include a deadline and the contact information they should use to respond. This will help the organizers estimate the number of attendees and make appropriate arrangements for seating, refreshments, etc.
8. Include any additional information or documents that may be relevant to the annual general meeting, such as proxy forms, voting instructions, or any other materials that shareholders or members may need to review or complete before attending the meeting.
9. Sign off the notice using the appropriate signatory, such as the chairman of the organizing committee, the president of the organization, or any other authorized individual.
10. Distribute the notice of annual general meeting through appropriate channels, such as mailing physical copies, sending emails, posting on the organization's website, or using any other means of communication that is commonly used and accessible to the shareholders or members.

Who needs notice of annual general?

1. Shareholders or members of an organization are typically the ones who need to receive the notice of the annual general meeting. This includes individuals who hold shares in a company or are members of a nonprofit organization, association, or similar group with a formal structure.
2. Notice of the annual general meeting is essential as it informs shareholders or members about the date, time, and location of the meeting. It also outlines the agenda, any special resolutions, and provides important information about the organization's affairs that they need to be aware of.
3. By receiving the notice of annual general meeting, shareholders or members can make informed decisions, attend the meeting, exercise their voting rights, and actively participate in discussions or decisions that affect the organization's future.
4. The notice also serves as a legal requirement in many jurisdictions, ensuring that shareholders or members have sufficient time to prepare for the meeting and are aware of the important matters to be discussed or voted upon.
5. Additionally, the notice of the annual general meeting may also be of interest to potential investors, stakeholders, or regulatory authorities who may want to stay updated with the organization's activities and decisions.

In conclusion, the notice of annual general meeting should be filled out carefully and accurately to ensure that all relevant information is provided to the shareholders or members. This will help facilitate a well-informed and productive meeting that serves the best interests of the organization and its stakeholders.

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