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MINUTES OF THE REGULAR SESSION OF THE BOARD OF HARBOR COMMISSIONERS OF THE CRESCENT CITY HARBOR DISTRICT October 20, 2009, COMMISSIONERS PRESENT: Jack Reese, President Ray Martel, Secretary Ron Phillips

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1. Start by including the date, time, and location of the meeting at the top of the minutes.
2. Write down the names of all attendees, including officials, staff members, and any guests present at the meeting.
3. Provide a brief summary of the topics discussed during the meeting, including any decisions made or actions taken.
4. Clearly record any motions or resolutions proposed and the outcome of the vote.
5. Include any important deadlines or next steps mentioned during the meeting.
6. Note any reports or presentations given, along with the key points discussed.
7. Keep the language in the minutes neutral and objective, avoiding personal opinions or biases.
8. Use clear, concise language and avoid unnecessary jargon or technical terms that may be confusing to readers.
9. Proofread the minutes for accuracy and completeness before distributing them to attendees and relevant parties.

Who needs minutes - county of:

1. Government officials and employees need minutes to keep a record of the discussions and decisions made during county meetings.
2. Legal and compliance teams may require minutes as part of their documentation process.
3. Citizens or members of the public who are interested in the workings of the county may request access to the minutes to stay informed.
4. Minutes can serve as a reference for future meetings, ensuring that past decisions are properly documented and actioned.
5. Department heads and executives may need minutes to stay informed about the progress and outcomes of county meetings.
6. Minutes may be required during audits or legal proceedings, serving as evidence of decision-making processes or actions taken.

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