Get the free FIELD TRIP NOTIFICATION FORM - New York State Application Portal

Attachment 24 THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY Office for Prekindergarten through Grade 12 Education School Operations and Management Child Nutrition

How to fill out field trip notification form

How to fill out a field trip notification form:

1. Obtain a field trip notification form from the appropriate source. This could be your child's school, a community organization, or any other institution that requires permission for field trips.
2. Begin by providing your personal information on the form. This usually includes your name, address, contact number, and email address. In some cases, you may also need to indicate your relationship to the student, such as parent or guardian.
3. Fill in the details of the student who will be participating in the field trip. This includes their full name, grade level, and any important medical or dietary considerations that the organizers should be aware of.
4. Next, specify the destination and purpose of the field trip. Provide the name of the venue or location, along with its address and contact information. Additionally, explain the purpose of the trip, whether it is for educational, recreational, or any other specific reasons.
5. Indicate the date and duration of the field trip. Write down the exact date when the trip will take place, as well as the expected time of departure and return. If the field trip extends over multiple days, mention the duration and any necessary overnight accommodations.
6. Ensure that you have read and understood the field trip guidelines or policies, if provided. Checkmark any relevant boxes or provide additional information as required. This may include consent for emergency medical treatment, liability waivers, and behavior expectations.
7. If there are any costs associated with the field trip, provide the necessary payment information. This could involve submitting a payment along with the form or indicating your preferred payment method, such as cash, check, or online payment.
8. Finally, sign and date the field trip notification form. By doing so, you acknowledge that you have carefully read and understood all the information provided on the form, and you grant permission for the student to participate in the field trip.

Who needs a field trip notification form?

1. Schools: Field trip notification forms are commonly required by schools to ensure the safety and accountability of their students during off-campus excursions. These forms help schools keep track of who is participating, provide emergency contact information, and gather any necessary permission.
2. Community Organizations: Organizations that plan field trips, such as youth groups, sports teams, or clubs, may also require participants to fill out notification forms. This helps them organize the logistics of the trip, obtain necessary permissions, and ensure participants' safety.
3. Parents or Guardians: Parents or guardians of students who are invited to participate in a field trip will need to fill out the notification form on behalf of their child. This allows them to provide consent, offer important information regarding their child's needs or medical conditions, and ensure that they are aware of the trip details.

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What is field trip notification form?

The field trip notification form is a document that informs the relevant authorities and stakeholders about an upcoming field trip planned by an organization or educational institution.

Who is required to file field trip notification form?

The individuals or organizations planning and organizing the field trip are required to file the field trip notification form.

How to fill out field trip notification form?

To fill out the field trip notification form, you need to provide information such as the purpose of the trip, destination, duration, mode of transportation, number of participants, emergency contact details, and any special requirements or considerations.

What is the purpose of field trip notification form?

The purpose of the field trip notification form is to ensure that all necessary information about the trip is documented, shared with relevant parties, and compliance with rules, regulations, and safety protocols.

What information must be reported on field trip notification form?

The field trip notification form typically requires information such as the purpose of the trip, destination, duration, mode of transportation, number of participants, emergency contact details, and any special requirements or considerations.