Get the free UPDATED SOLE SOURCE FORMS - purchasing utah

State of Utah Division of Purchasing & General Services ISSUE 201211 This Issue NOVEMBER/DECEMBER TRAINING State Purchasing will not hold training in the month of November due to the yearly Epic Conference

How to fill out updated sole source forms

How to fill out updated sole source forms:

1. Start by gathering all the necessary information and documentation required for the sole source determination. This may include details about the product or service being procured, the reasons for sole sourcing, and any supporting evidence.
2. Next, carefully review the updated sole source forms provided by the relevant authority or organization. Familiarize yourself with the sections and fields that need to be completed, ensuring that you understand the purpose of each.
3. Begin filling out the forms by accurately providing your organization's details, including name, address, contact information, and any relevant identification numbers.
4. Then, proceed to complete the sections related to the procurement details. Include a clear description of the product or service being procured, outlining its specifications, features, and any unique aspects that make it suitable for sole sourcing.
5. Address the reasons for requesting sole sourcing by providing a thorough explanation. Include any supporting documentation, such as market research, previous contracts, or technical justifications, that demonstrate the absence of alternatives or the necessity of sole sourcing.
6. If required, complete any additional sections regarding pricing, budget, or cost analysis. Ensure that all financial information is accurate, transparent, and supported by appropriate evidence.
7. Finally, review the completed forms for any errors or missing information. Double-check that all required fields have been filled out correctly and that supporting documents are attached where necessary.

Who needs updated sole source forms?

1. Organizations that intend to procure a product or service through sole sourcing may need to complete updated sole source forms. This includes government agencies, educational institutions, non-profit organizations, and private companies.
2. Entities that are legally required to engage in a competitive bidding process for their procurement may still need to complete sole source forms if they meet certain exceptions or conditions. These exceptions could include emergency situations, limited competition, or proprietary rights.
3. In some cases, specific industries or sectors may have their own unique requirements for sole source determinations. Therefore, organizations operating in these fields may need to fill out updated sole source forms as part of their compliance obligations.

Note: It is important to consult the relevant guidelines or regulations specific to your jurisdiction or industry to ensure that you accurately understand who needs to complete updated sole source forms.

For pdfFiller’s FAQs

What is updated sole source forms?

Updated sole source forms are documents used to declare a product or service as the only suitable option.

Who is required to file updated sole source forms?

Contractors or vendors looking to secure a contract for a specific product or service are required to file updated sole source forms.

How to fill out updated sole source forms?

Updated sole source forms can be filled out by providing detailed information about the product or service, including reasons why it is the only suitable option.

What is the purpose of updated sole source forms?

The purpose of updated sole source forms is to justify the need for a specific product or service without going through a competitive bidding process.

What information must be reported on updated sole source forms?

On updated sole source forms, information such as the product or service description, pricing, vendor details, and reasons for sole source designation must be reported.

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