Get the free MINUTES CITY COUNCIL MEETING September 16 ... - City of Wayne - wayneworks

WAYNE WORKS EXCHANGE September 2011 Volume 6, Issue 9 2011 Board of Directors Dave La 12 President Beryl Nelson 13 Vice President Heather Reinhardt 12 Secretary Mike Valley 12 Treasurer Dean Breach

How to fill out minutes city council meeting

How to fill out minutes city council meeting:

1. Start by including the title and date of the city council meeting at the top of the minutes document.
2. Begin the minutes by recording the names of the attendees, including city council members, any invited guests, and the council clerk or secretary.
3. Include a brief summary of the issues discussed during the meeting. This can include agenda items, reports, presentations, and any decisions or actions taken by the council.
4. Take note of any important discussions or debates that occurred during the meeting. Include key points and arguments made by different council members or stakeholders.
5. Be sure to document any motions made during the meeting, including who made the motion, who seconded it, and whether it was passed or rejected.
6. Record any votes taken during the meeting, specifying the outcome and any dissenting opinions.
7. Include a section for public comments or questions, summarizing any input provided by members of the public attending the meeting.
8. End the minutes by providing a summary of future actions or follow-up activities discussed by the council.
9. Proofread the minutes for accuracy and completeness before distributing them to city council members and other relevant parties.

Who needs minutes city council meeting:

1. City council members: Minutes are important for council members as they serve as a record of decisions and actions taken during the meeting. They can refer back to the minutes to ensure they are following through on their commitments.
2. City administration and staff: Minutes help city administration and staff stay informed about council decisions so they can implement any necessary actions or policies.
3. Members of the public: Minutes provide transparency and keep the public informed about what decisions were made and why. It allows them to hold council members accountable and participate in future discussions on the topics covered in the meeting.
4. Media and journalists: Minutes serve as a valuable source of information for media outlets and journalists when reporting on city council activities and decisions.
5. Legal and historical purposes: Minutes serve as a legal record of council meetings and can be referred to in the future for legal or historical purposes. They provide an official account of the meeting proceedings.

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