Get the free Bunauthorizedb purchase ratification bformb - Mat-Su College - matsu alaska

UNAUTHORIZED PURCHASE RATIFICATION FORM TO: Tali's Colbert, College Director THROUGH: Zachary Albert, Administrative Services Director FROM: Name of Responsible Party Date Date Date SUBJECT: Request

How to fill out bunauthorizedb purchase ratification bformb

How to fill out an unauthorized purchase ratification form:

1. Start by obtaining a copy of the unauthorized purchase ratification form. This form is typically provided by the organization's finance or procurement department.
2. Fill out the basic information section of the form. This usually includes your name, department, contact information, and the date.
3. Identify the unauthorized purchase that needs to be ratified. Include details such as the date of the purchase, the vendor or supplier involved, and the amount spent.
4. Explain the reason behind the unauthorized purchase. Provide a detailed explanation of why the purchase was made without proper authorization. This may include urgent or unforeseen circumstances, miscommunication, or any other relevant factors.
5. Optional: Attach any supporting documents or evidence that can validate your explanation. This may include emails, memos, or any other relevant paperwork.
6. State the corrective actions taken. If applicable, describe the measures you have taken to prevent similar unauthorized purchases from occurring in the future. This demonstrates your commitment to learning from the mistake and ensuring it doesn't happen again.
7. Sign and date the form. By signing the form, you acknowledge that the information provided is accurate to the best of your knowledge.

Who needs an unauthorized purchase ratification form?

1. Organizations that have established policies and procedures for procurement, which require proper authorization for purchases.
2. Employees who have made unauthorized purchases on behalf of the organization but need to seek retroactive approval or ratification.
3. Finance or procurement departments that are responsible for reviewing and approving purchases made by employees to ensure compliance with established policies.

Note: The specific need for an unauthorized purchase ratification form may vary depending on the organization's internal processes and guidelines. It is advisable to consult with your organization's finance or procurement department for clarification if you are unsure.

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