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Endless Options Incident Report Revised 11/2015 Endless Options Incident Report CALL SUPERVISOR AND/OR PROGRAM MANAGER AND COMPLETE FORM WITHIN 24 HOURS OF INCIDENT An incident is: (a) any medical

How to fill out incident report call supervisor

How to Fill Out an Incident Report and Call Supervisor:

1. Start by collecting all relevant information: Gather details about the incident, including date, time, location, people involved, and a description of what happened. Document any injuries or damages.
2. Use a standard incident report form: Many companies have specific forms for reporting incidents. Fill out this form accurately and completely. If there is no specific form available, create a document that includes all the necessary information.
3. Provide a clear and concise description: Write a detailed account of the incident, including any contributing factors or potential witnesses. Use objective language and stick to the facts. Avoid speculations or assumptions.
4. Include supporting evidence: If there are any photographs, video recordings, or other evidence related to the incident, attach them to the report. This visual documentation can support your description and provide a clearer understanding of what happened.
5. Determine if it requires immediate supervisor notification: Assess the severity of the incident and refer to company policies or guidelines to determine if it requires immediate supervisor notification. Some incidents, such as major accidents or safety breaches, might need immediate attention.
6. Contact the supervisor promptly: Once the incident report is filled out, call your supervisor and inform them about the incident. Provide them with a brief overview of what happened and offer to send them the completed report for their review.
7. Follow any additional procedures: Depending on the nature of the incident, there may be additional steps or procedures to follow. This could involve notifying other departments, seeking medical attention, or contacting relevant authorities. Familiarize yourself with these procedures and take appropriate action when necessary.

Who Needs an Incident Report and Call Supervisor?

1. Employees involved in the incident: It is vital for all employees directly involved in the incident to fill out an incident report. This helps ensure accurate documentation and facilitates proper investigation and resolution of the matter.
2. Witnesses or bystanders: If there were any witnesses or bystanders to the incident, they should also fill out an incident report. Their perspective and observations can provide valuable insight into what took place.
3. Supervisors and managers: Supervisors and managers need to be notified of incidents promptly. They play a critical role in assessing the situation, initiating any necessary actions, and ensuring appropriate follow-up steps are taken.
4. Human Resources or Safety Department: Depending on your organization's policies, the human resources or safety department may also need to be informed of the incident. They can assist in managing any potential legal or safety-related issues, as well as implementing preventive measures.

By following these steps and involving the necessary individuals, you can effectively fill out an incident report and ensure that the appropriate supervisor is informed of the situation.

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