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The Stock Exchange of Hong Kong Limited takes no responsibility for the contents of this notice, makes no representation as to its accuracy or completeness and expressly disclaims any liability whatsoever

How to fill out notice of annual general

1. Start by gathering all the necessary information. This includes the date, time, and location of the annual general meeting, as well as any agenda items or topics that will be discussed.
2. Begin the notice by including a clear and concise title. This should state that it is a notice of the annual general meeting.
3. Include the name of the organization or company hosting the meeting. This should be followed by the address and contact information, such as a phone number or email address, where attendees can get more information or ask questions.
4. Provide the date, time, and location of the annual general meeting. Ensure that this information is accurate and clearly stated, so attendees know when and where to show up.
5. Outline the agenda or topics that will be discussed during the meeting. Be specific and provide enough detail so attendees know what to expect and can come prepared if necessary.
6. Mention any requirements or documents that attendees need to bring to the meeting. This could include things like identification, membership cards, or any items that will be necessary for voting or participation.
7. Include any additional information or instructions that attendees need to know. This could include details about parking, accessibility accommodations, or any other relevant information.
8. Finally, sign the notice with the name and position of the person responsible for organizing the annual general meeting. This adds credibility and provides a point of contact for attendees who may have questions or concerns.

Who needs notice of annual general?

1. Shareholders or members of the organization or company who have the right to attend and participate in the annual general meeting.
2. Board members or directors who will be hosting or organizing the annual general meeting.
3. Regulatory bodies or governing authorities that require notification of the annual general meeting to ensure compliance with legal or corporate governance requirements.

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