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Form FS 003. Maintenance Request for Procurement Card Services. Form structure last revised March 2015. NC Department of Public Safety. Cardholders#39’s ...

How to fill out procurement card maintenance request

How to fill out a procurement card maintenance request:

1. Begin by obtaining the procurement card maintenance request form. This form is typically available through your organization's procurement department or can be accessed online.
2. Fill out the necessary identification information. This may include your name, your department or division, your contact information, and any employee identification numbers or card numbers associated with the request.
3. Specify the reason for the maintenance request. This could include an expired card, a lost or stolen card, a damaged card, or a request for a new card due to a change in job position or department.
4. Provide any additional details or explanations related to the maintenance request. For example, if your card was lost or stolen, you may need to provide details of when and where it was last used, as well as any actions you have taken to resolve the situation.
5. If applicable, indicate any changes or updates that need to be made to your procurement card account. For example, if you have changed job positions or departments, you may need to update the billing address, authorized spending limits, or other account preferences.
6. Attach any necessary supporting documentation. This could include a copy of your new employee ID, a police report if the card was stolen, or any other documentation that supports your maintenance request.

Who needs a procurement card maintenance request?

1. Employees who have experienced issues with their procurement card, such as an expired, lost, or stolen card, will need to submit a procurement card maintenance request.
2. Employees who have undergone a change in job position or department that requires updates to their procurement card account will also need to submit a maintenance request.
3. Additionally, any employee who needs a new procurement card for any reason, such as starting a new job or taking on new responsibilities, will need to fill out a procurement card maintenance request to initiate the issuance of a new card.

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What is procurement card maintenance request?

The procurement card maintenance request is a form used to update or make changes to a procurement card account.

Who is required to file procurement card maintenance request?

Cardholders or their designated representatives are required to file a procurement card maintenance request.

How to fill out procurement card maintenance request?

To fill out the procurement card maintenance request, cardholders should provide all requested information accurately and completely.

What is the purpose of procurement card maintenance request?

The purpose of the procurement card maintenance request is to ensure accurate and up-to-date information on procurement card accounts for monitoring and auditing purposes.

What information must be reported on procurement card maintenance request?

Information such as cardholder name, account number, requested changes, and justification for changes must be reported on the procurement card maintenance request.