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REPUBLIC OF KENYA SCHOOL OF MONETARY STUDIES (SMS) TENDER NO. SMS/PRO/017/20152016 FOR DESIGN AND IMPLEMENTATION OF A SOLAR PHOTOVOLTAIC (PV) POWER GENERATION PLANT CLOSING DATE: FRIDAY 06TH MAY 2016
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How to fill out extension of tender opening
How to fill out an extension of tender opening:
01
Contact the appropriate authority: Begin by reaching out to the relevant department or organization responsible for the tender process. Inquire about the procedure for requesting an extension of the tender opening deadline.
02
Provide a valid reason: Clearly state the reason why an extension is necessary. This could include unexpected circumstances, such as a delay in receiving necessary documentation or unanticipated logistical challenges. It is crucial to be honest and transparent in your explanation.
03
Submit a written request: Prepare a formal written request for the extension, addressing it to the authorized personnel. Make sure to include essential details, such as the original tender reference number, the new proposed tender opening date, and the duration of the requested extension.
04
Attach supporting documents: If applicable, attach relevant supporting documents to strengthen your case for an extension. This may include evidence of unforeseen circumstances or any other documentation that supports your request.
05
Follow submission guidelines: Ensure that you comply with all submission guidelines outlined by the tendering authority. This may include specific formatting requirements or preferred communication channels (email, fax, etc.).
06
Keep documentation and proof: Make copies of all correspondence and documentation related to the extension request. This will serve as evidence of your request and help in case of any future disputes or misunderstandings.
Who needs an extension of tender opening?
01
Contractors or vendors: Suppliers and contractors who require additional time to prepare their tender proposals may need an extension of tender opening. This could be for various reasons, such as complex project requirements or unforeseen obstacles affecting their ability to submit their bids on time.
02
Tendering authorities: In some cases, the tendering authority itself may request an extension of the tender opening deadline. This could be due to factors like an insufficient number of bidders, the need for more comprehensive evaluation procedures, or changes in project specifications that necessitate an extended time frame.
03
Government agencies or organizations: Government bodies and organizations involved in tendering processes may also require extensions of tender opening. This can occur due to various factors, such as changes in legislation, budgetary adjustments, or the need to review and address additional queries from potential bidders.
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What is extension of tender opening?
Extension of tender opening refers to the process of extending the deadline for the submission of bids or proposals for a specific tender.
Who is required to file extension of tender opening?
The organization or entity issuing the tender is required to file the extension of tender opening.
How to fill out extension of tender opening?
Extension of tender opening can be filled out by providing the reason for the extension, the new deadline for submission, and any additional information that bidders may need to know.
What is the purpose of extension of tender opening?
The purpose of extension of tender opening is to provide bidders with more time to prepare and submit their bids or proposals.
What information must be reported on extension of tender opening?
The extension of tender opening should include the reason for the extension, the new submission deadline, and any other relevant details for bidders.
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