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CITY COMMISSION AGENDA MEMO December 7, 2015, FROM: Hillary Badger, Assistant Director of Finance MEETING: December 15, 2015, SUBJECT: 2016 Contracts for Various Agencies and Social Services PRESENTER:

How to fill out city commission agenda memo

How to fill out a city commission agenda memo:

1. Start by including the heading. Write "City Commission Agenda Memo" at the top of the document.
2. Provide the date and time of the commission meeting. This information should be clearly stated at the beginning of the memo.
3. Write a brief introduction or background information about the purpose of the memo. This should include the reason for addressing the city commission and any important context.
4. Include a clear and concise statement of the issue or topic you wish to discuss. Be specific about the matter at hand to ensure that the commission members have a clear understanding of what you are seeking action on.
5. Provide any supporting information or documentation that may be necessary. This could include reports, research findings, or other relevant materials that would help the commission members make an informed decision.
6. Clearly state the action or decision you are requesting from the city commission. Be direct and specific, and explain why your request is necessary or important.
7. Include any relevant deadlines or time frames that should be considered by the commission members.
8. Sign the memo with your name and position/title. This will clearly indicate who the memo is from and provide contact information for further inquiry if needed.

Who needs city commission agenda memo?

1. City officials: The city commission agenda memo is needed by city officials who want to address the city commission on a specific issue or topic. This memo will help them provide relevant information, make clear requests, and ensure their item is included on the commission's agenda.
2. Advocacy groups: Organizations or individuals who wish to bring attention to a particular cause or request action from the city commission will also need a city commission agenda memo. This memo will help them succinctly communicate their message and make a persuasive argument for the commission to consider their request.
3. Citizens: In some cases, members of the public may also need a city commission agenda memo to address concerns or request action from the commission. This memo will help them present their case and ensure their issue is officially included on the agenda for consideration.

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