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Limited Tender for Purchase of Laboratory Modular Furniture for PHC Rand ha under Medical & Public Health Department, DNS for the Year 2016. Administration of Dada & Nagar Havel, U.T., Office of the

How to fill out limited tender inquiry

How to fill out limited tender inquiry:

1. Start by gathering all the necessary information: collect the details about the product or service you are looking to procure, including specifications, quantity required, delivery timeline, and any other specific requirements.
2. Identify potential suppliers: research and identify the suppliers who may be able to fulfill your procurement needs. Consider factors such as their experience, reputation, pricing, and past performance.
3. Draft the limited tender inquiry document: using a standard format or template, create a detailed document that outlines your requirements and invites potential suppliers to submit their proposals. Include information such as the purpose of the inquiry, a description of the required product or service, delivery requirements, evaluation criteria, and any additional terms and conditions.
4. Issue the limited tender inquiry: distribute the inquiry document to the selected potential suppliers. You can do this through email, mail, or online procurement platforms, depending on the preferred method of communication.
5. Allow sufficient time for suppliers to submit their proposals: specify a reasonable deadline for suppliers to respond to the tender inquiry. This will give them enough time to prepare their proposals and submit them to you.
6. Evaluate the received proposals: review each proposal received from the suppliers and assess them against the predetermined evaluation criteria. Consider factors such as pricing, quality, delivery capabilities, past performance, and any other relevant factors.
7. Shortlist the suppliers: based on the evaluation, shortlist the suppliers who meet your requirements and are deemed most suitable for the procurement. Notify them of their inclusion in the shortlist and inform them of the next steps.
8. Negotiate and finalize the terms: engage in negotiations with the shortlisted suppliers to discuss any finer details, negotiate pricing, and finalize the terms and conditions of the procurement.
9. Select the preferred supplier: after completing the negotiations, choose the supplier who offers the best value and meets your procurement needs. Notify the selected supplier and formalize the agreement or contract.
10. Communicate with unsuccessful suppliers: inform the suppliers who were not selected about your decision and thank them for their time and effort. Maintain transparency and professionalism in all communication.

Who needs limited tender inquiry:

1. Organizations or companies seeking to procure specific goods or services within a defined scope.
2. Government agencies or public institutions that have procurement policies requiring the use of limited tender inquiries for certain purchases.
3. Businesses looking to establish new supplier relationships or expand their supplier base for specific procurement needs.

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