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Extraordinary General Meeting of Shareholders of Portugal, S.A. Motion Whereas: (i) Portugal, S.A. has the sum of Euros 791,326,145, as recorded under the heading “retained earnings in the company's

How to fill out extraordinary general meeting of

How to fill out an extraordinary general meeting of:

1. Review the agenda: Begin by thoroughly reviewing the agenda for the extraordinary general meeting. This will outline the specific topics and issues that will be discussed. Take note of any documents or reports that need to be prepared or presented during the meeting.
2. Prepare necessary documents: Ensure that all the necessary documents, such as financial reports, legal documentation, and any other relevant information, are properly prepared and organized. These documents will provide the necessary background and information for the discussions and decision-making during the meeting.
3. Invite the participants: Send out formal invitations to the participants of the extraordinary general meeting. This includes shareholders, board members, executives, or any other relevant stakeholders who should be present. Provide sufficient notice and include all the relevant details, such as date, time, location, and the agenda of the meeting.
4. Conduct the meeting: Start the extraordinary general meeting by addressing the participants and providing an overview of the agenda and objectives. Follow the outlined agenda and ensure that all topics are discussed and decisions are made.
5. Document the meeting: Assign someone to take minutes during the meeting to capture all the important discussions, decisions, and actions. These minutes should be accurate and concise, highlighting the key points and outcomes of the meeting. Once the meeting is concluded, distribute the minutes to all participants for review and record-keeping.

Who needs an extraordinary general meeting?

1. Shareholders: Extraordinary general meetings are typically called to discuss important matters that require the input or approval of the shareholders. These matters may include major organizational changes, financial restructuring, or any other critical decisions that impact the company and its shareholders.
2. Board of Directors: The board of directors plays a crucial role in initiating and convening extraordinary general meetings. They have the responsibility to ensure that important issues are brought to the attention of the shareholders and that their input is sought when necessary.
3. Executive Management: The executive management team, including the CEO and other key executives, may need to organize an extraordinary general meeting to address urgent matters that require immediate attention and decision-making. This provides an opportunity for them to communicate important updates, seek feedback, and gain approval from the shareholders when required.

Overall, an extraordinary general meeting is needed when there are significant matters or decisions that cannot wait until the regular annual general meeting. It allows for timely discussions, decision-making, and involvement of relevant stakeholders for the betterment of the organization.

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What is extraordinary general meeting of?

An extraordinary general meeting is a meeting of a company's shareholders which is not a regular scheduled meeting.

Who is required to file extraordinary general meeting of?

The company's management or board of directors is responsible for convening and filing the extraordinary general meeting.

How to fill out extraordinary general meeting of?

To fill out an extraordinary general meeting, the agenda items, date, time, and location of the meeting must be included along with any relevant information.

What is the purpose of extraordinary general meeting of?

The purpose of an extraordinary general meeting is to address specific urgent matters that cannot wait until the next regular meeting.

What information must be reported on extraordinary general meeting of?

The information reported on an extraordinary general meeting may include major decisions, resolutions, and any actions taken by the shareholders.

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