Get the free SOLE SOURCE JUSTIFICATION FORM - Fulton County

JUSTIFICATION AND APPROVAL FOR ALLOWING AWARD OF CONTRACT WITHOUT COMPETITION (Section A must be completed by the User Department and then submitted to the Department of Purchasing & Contract Compliance)

How to fill out sole source justification form

How to fill out a sole source justification form:

1. Start by reading the instructions: Before filling out the form, carefully read and understand the instructions provided. This will ensure that you provide the necessary information and meet the requirements.
2. Provide the project or procurement details: Begin by stating the purpose and nature of the project or procurement for which you are requesting a sole source justification. This could include the specific goods or services needed, the timeframe, and any related background information.
3. Identify the sole source supplier: Clearly identify the supplier or vendor who is the sole source for providing the goods or services needed. Include their name, contact information, and any pertinent details about their qualifications, expertise, or unique capabilities that make them the only viable option.
4. Explain why sole source is necessary: Justify why there is no reasonable alternative to the identified supplier and why competitive bidding or other procurement methods are not feasible or practical. This may include factors such as proprietary technology, exclusivity agreements, specialized expertise, unique specifications, or time constraints that make a sole source necessary.
5. Outline the benefits and advantages: Highlight the benefits and advantages of selecting the sole source supplier. Focus on the value they bring, such as cost-effectiveness, quality assurance, reliability, warranty or support services, or any other factors that make them the most suitable choice.
6. Document any previous efforts: If you made any previous attempts to seek competitive bids or explore other procurement methods, provide details about these efforts. Explain why they were unsuccessful or did not result in a viable alternative to the sole source supplier.
7. Obtain necessary approvals: Ensure that the form includes spaces for obtaining approvals from the appropriate authorities within your organization. This may include signatures from managers, procurement officers, legal departments, or any other relevant stakeholders who need to review and authorize the sole source justification.

Who needs sole source justification form:

1. Organizations requiring unique goods or services: Any organization or department requiring unique goods or services that can only be provided by a specific supplier may need to complete a sole source justification form. This could include government agencies, research institutions, or businesses seeking specialized expertise.
2. Procurement departments: In organizations with dedicated procurement departments, staff members responsible for sourcing goods and services may need to submit a sole source justification form to explain why competitive bidding or other procurement methods are not being used.
3. Compliance and legal departments: Compliance and legal departments within organizations may require the submission of a sole source justification form to ensure that all procurement processes adhere to legal and ethical standards. This helps ensure transparency and accountability in the decision-making process.

For pdfFiller’s FAQs

How do I execute sole source justification form online?

Completing and signing sole source justification form online is easy with pdfFiller. It enables you to edit original PDF content, highlight, blackout, erase and type text anywhere on a page, legally eSign your form, and much more. Create your free account and manage professional documents on the web.

How do I edit sole source justification form online?

The editing procedure is simple with pdfFiller. Open your sole source justification form in the editor. You may also add photos, draw arrows and lines, insert sticky notes and text boxes, and more.

How do I edit sole source justification form straight from my smartphone?

You may do so effortlessly with pdfFiller's iOS and Android apps, which are available in the Apple Store and Google Play Store, respectively. You may also obtain the program from our website: https://edit-pdf-ios-android.pdffiller.com/. Open the application, sign in, and begin editing sole source justification form right away.