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EDI 810 Invoice Electronic Data Interchange Guidelines EDI Contact Information: E-mail: Support basspro.com Fax: (417) 873-5299 EDI Technical Information: Current Documents: 810 Invoice 850 Purchase

How to fill out edi 810 invoice

How to fill out EDI 810 invoice:

1. Gather relevant information: Before filling out the EDI 810 invoice, collect all necessary details such as the buyer's name and address, the seller's name and address, invoice number, invoice date, shipping and payment terms, item descriptions, quantities, prices, and any additional charges or discounts.
2. Identify the correct transaction set: Ensure that you are using the correct version of the EDI 810 invoice, as there are different versions and standards used in electronic data interchange. The most common version is ANSI X12, but some industries may use other formats like EDIFACT.
3. Input the header information: The top section of the EDI 810 invoice is used to input header information. This includes the sender's and recipient's EDI identifiers, document control numbers, the type of document (e.g., invoice), and any relevant reference numbers.
4. Provide billing and payment details: Enter the buyer's billing address and the seller's payment instructions, such as the preferred method of payment (e.g., check, electronic funds transfer). Include any specific terms or conditions related to payment, such as due dates or early payment discounts.
5. Include line item information: For each product or service being invoiced, enter the necessary details in individual line items. This typically includes an item number, description, quantity, unit price, and any applicable taxes or fees. You may also need to include other information like product codes or identifiers, discounts, or additional charges.
6. Calculate totals and subtotals: Use the provided fields to calculate and include subtotals, totals, and any applicable taxes or discounts. Double-check all calculations to ensure accuracy.
7. Add any supporting documents or attachments: If required, include any supporting documents, such as packing slips, proofs of delivery, or additional information that may be relevant to the invoice.

Who needs EDI 810 invoice?

1. Retailers and Suppliers: The EDI 810 invoice is commonly used in the retail industry, where suppliers submit electronic invoices to retailers to facilitate efficient and automated payment processes.
2. Logistics and Distribution Companies: Logistics and distribution companies often utilize the EDI 810 invoice to streamline their billing and payment processes with their customers and partners.
3. Various Industries: While commonly used in the retail sector, the EDI 810 invoice can be relevant to businesses across a range of industries that require electronic invoicing for efficient and accurate financial transactions.

Please note that the specific need for an EDI 810 invoice may vary based on industry, business requirements, and the desire for automated and standardized invoicing processes.

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