Get the free Quality System Audit Summary Report - Rail Industry Guidelines - railcis

National Association of Purchasing Management Rail Industry Forum QUALITY SYSTEM AUDIT SUMMARY REPORT TO BE COMPLETED BY AUDITEE: COMPANY: ADDRESS: CONTACT FOR AUDIT AT COMPANY: NAME: PHONE: FAX:

How to fill out quality system audit summary

Instructions on how to fill out a quality system audit summary:

1. Begin by gathering all relevant documentation and information related to the audit, such as audit reports, findings, and recommendations.
2. Review the purpose and scope of the audit to understand what aspects of the quality system were assessed and what specific criteria were used.
3. Start by providing a general summary of the audit, including the date and duration of the audit, the audited organization or department, and the names of the auditors involved.
4. Outline the key findings of the audit, including any non-conformances or areas of improvement identified.
5. Provide a brief description of each finding, including the specific requirement or expectation that was not met.
6. Indicate the severity or impact of each finding, using a pre-defined scale if available. This helps prioritize corrective actions.
7. Propose appropriate corrective actions or recommendations for each finding. These should be specific, measurable, attainable, relevant, and time-bound (SMART).
8. Assign responsibility for each corrective action or recommendation, specifying the person or department that will be accountable for implementing them.
9. Include a timeline for completing each corrective action or recommendation, ensuring that they are resolved within a reasonable timeframe.
10. Include any additional comments or observations that may help in the understanding or resolution of the findings.
11. Review and validate the accuracy and completeness of the audit summary before finalizing it.
12. Distribute the finalized quality system audit summary to relevant stakeholders, such as management, quality assurance teams, and audited departments, for their review and action.

Who needs a quality system audit summary?

1. Organizations that are subject to quality audits, such as those required for compliance with industry standards or regulations.
2. Quality assurance or quality control departments within a company that are responsible for monitoring and improving the quality management systems.
3. Top-level management or executives who need to be aware of the audit findings and take appropriate actions to address any identified issues.
4. Auditors who conducted the audit and need to compile a concise and accurate summary of their findings.
5. Any stakeholders who may be affected by the audit findings and need to be informed of the status and progress of corrective actions.

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What is quality system audit summary?

The quality system audit summary is a report that provides an overview of the findings and results of a quality system audit.

Who is required to file quality system audit summary?

Certain companies or organizations, depending on the industry and regulatory requirements, are required to file a quality system audit summary.

How to fill out quality system audit summary?

The quality system audit summary is typically filled out by trained auditors or quality system professionals who have conducted the audit.

What is the purpose of quality system audit summary?

The purpose of the quality system audit summary is to provide a concise overview of the audit findings, identify areas for improvement, and ensure compliance with regulations and standards.

What information must be reported on quality system audit summary?

The information reported on a quality system audit summary may include details on audit scope, methodology, findings, non-conformities, corrective actions, and overall audit conclusion.

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