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Purchasing Services FAQ: Directed or Sole Source Justification Form Q What is the Directed or Sole Source Justification Form? A University policy number 05-02-16 requires competitive bidding for all

How to fill out directed or sole source

How to fill out directed or sole source:

1. Begin by clearly identifying the project or service that requires a directed or sole source procurement. This means that there is only one supplier or vendor capable of providing the goods or services needed.
2. Consult with the relevant stakeholders and obtain their input and confirmation that a directed or sole source procurement is necessary. This can include project managers, technical experts, or department heads who have knowledge and expertise in the specific requirements.
3. Prepare a written justification for the directed or sole source procurement. This should outline the reasons why only one supplier or vendor is suitable for the project, such as their unique expertise, proprietary technology, or existing contractual relationship.
4. Include any supporting documentation or evidence that further substantiates the need for a directed or sole source procurement. This can include market research reports, previous experience with the supplier, or testimonials from other clients who have utilized their services.
5. Assess the cost and financial implications of the directed or sole source procurement. This involves determining whether the pricing offered by the supplier is reasonable and fair within the market, considering the quality of the goods or services being provided.
6. Complete the directed or sole source procurement form or documentation provided by your organization. This may require specific information such as the supplier's contact details, a description of the goods or services, and the estimated budget.

Who needs directed or sole source:

1. Organizations or projects with unique or specialized requirements that can only be fulfilled by a specific supplier or vendor.
2. Situations where there is a limited number of qualified suppliers available who can provide the necessary goods or services.
3. Projects or services that require continuity or compatibility with existing systems, making it necessary to work with a supplier who has previously provided similar solutions.

In summary, filling out a directed or sole source procurement involves justifying the need for a specific supplier or vendor and providing supporting documentation. This approach is typically required when unique or specialized requirements can only be met by one supplier or when there is a limited number of qualified options available.

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What is directed or sole source?

Directed or sole source refers to a procurement method in which a specific supplier is chosen without competition.

Who is required to file directed or sole source?

Any organization or individual that chooses to procure goods or services through directed or sole source must file the necessary documentation.

How to fill out directed or sole source?

To fill out a directed or sole source form, one must provide details about the chosen supplier, justification for selecting the supplier, and any relevant supporting documentation.

What is the purpose of directed or sole source?

The purpose of directed or sole source procurement is to expedite the process of acquiring goods or services from a known and trusted supplier.

What information must be reported on directed or sole source?

Information such as the name of the supplier, reason for selecting them, details of the goods or services being procured, and any relevant financial information may need to be reported on directed or sole source.