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COUNCIL MEETING AGENDA Tuesday, January 26th, 2016 7:00 p.m. Municipal Office Council Chambers 217 Harper Road 7:00 p.m. Council Meeting Chair, Reeve Keith Kerr 1. CALL TO ORDER 2. AMENDMENTS/APPROVAL

How to fill out council meeting agenda

How to fill out a council meeting agenda:

1. Start by gathering all necessary information and documents related to the upcoming council meeting. This may include reports, presentations, and any other materials that need to be discussed or reviewed during the meeting.
2. Identify the purpose and objectives of the council meeting. Determine the main topics or issues that need to be addressed and ensure they are included in the agenda.
3. Prioritize the agenda items based on their importance and urgency. Arrange them in a logical order that allows for smooth flow and efficient use of time during the meeting.
4. Assign time slots for each agenda item, taking into account the complexity and significance of the topics. Be realistic in allocating time, making sure there is sufficient opportunity for discussion and decision-making.
5. Include any necessary background information or context for each agenda item to provide clarity and understanding for meeting attendees. This may involve attaching relevant documents or providing a brief overview.
6. Add any additional sections to the agenda, such as a section for approving previous meeting minutes or reviewing action items from previous meetings.
7. Once the agenda is drafted, review it for accuracy, completeness, and coherence. Make any necessary revisions or adjustments to ensure that all necessary items are included and properly organized.
8. Share the finalized agenda with all council members and relevant stakeholders well in advance of the meeting, allowing them sufficient time to prepare and familiarize themselves with the topics to be discussed.
9. During the council meeting, follow the agenda closely and ensure that each item is addressed within the allocated time frame. Keep track of any decisions or actions taken during the meeting for reference and follow-up.
10. Finally, after the council meeting, update and distribute the minutes or meeting notes, which should include a summary of the agenda items discussed, decisions made, and any action items assigned.

Who needs a council meeting agenda?

1. Council members: A clear and well-structured agenda allows council members to come prepared, have a sense of direction, and effectively contribute to the meeting discussions.
2. Staff and stakeholders: Having access to the agenda in advance enables staff and stakeholders to understand what will be discussed and plan accordingly. It ensures everyone is on the same page, which promotes productivity and meaningful participation.
3. Public attendees: If meetings are open to the public, sharing the agenda allows for transparency and engagement. It allows individuals or groups with a vested interest in the council's work to attend and provide input on the designated topics.

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What is council meeting agenda?

A council meeting agenda is a list of items to be discussed and acted upon during a council meeting.

Who is required to file council meeting agenda?

The person responsible for organizing the council meeting is required to file the agenda.

How to fill out council meeting agenda?

The agenda can be filled out by listing the items to be discussed in order of priority.

What is the purpose of council meeting agenda?

The purpose of a council meeting agenda is to ensure that all necessary items are addressed during the meeting.

What information must be reported on council meeting agenda?

The agenda must include the title of the item, a brief description, and any necessary attachments or supporting documents.