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AGENDA AND MEETING NOTICE REGULAR BILLHOOK CITY COUNCIL MEETING Monday, July 15, 2013, AT 7:00 p.m. BILLHOOK CITY HALL, 210 LAUREL AVENUE www.tillamookor.gov CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL
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How to fill out citizens hearingaudience comments--non-agenda items

How to fill out citizens hearing audience comments--non-agenda items:
01
Start by attending the designated citizens hearing audience session, which is typically scheduled during a public meeting or council session.
02
Obtain a copy of the agenda or meeting minutes to ensure you are filling out the comments for the correct item. Non-agenda items refer to topics or concerns that are not outlined in the meeting agenda.
03
Before the session begins, check if there is a sign-up sheet or registration process for individuals who wish to provide comments. Follow the instructions provided, including providing your name, contact information, and the specific non-agenda item you wish to address.
04
Once it is your turn to speak, approach the podium or designated speaking area. Be respectful and adhere to any time limits that may be in place for each speaker.
05
Clearly state your name and any relevant affiliations or organizations you may represent. This helps the audience and officials understand your perspective.
06
Begin by addressing the topic or concern related to the non-agenda item. Provide a concise and clear explanation of your viewpoint, including any evidence or personal experiences that support your stance.
07
Be respectful when expressing your opinions, even if there is disagreement on the issue. Avoid personal attacks or inflammatory language.
08
If applicable, propose potential solutions or recommendations to address the non-agenda item. This demonstrates that you have thought about the issue and are willing to contribute to finding a resolution.
09
After expressing your comments, thank the officials for their time and consideration.
Who needs citizens hearing audience comments--non-agenda items:
01
Members of the public who have concerns, suggestions, or feedback on topics that are not part of the meeting's agenda may need citizens hearing audience comments for non-agenda items.
02
Individuals who want to voice their opinions, provide input, or share information about a specific issue that is not already on the meeting agenda may also benefit from participating in citizens hearing audience comments for non-agenda items.
03
Local organizations, community groups, or advocacy groups may also use citizens hearing audience comments for non-agenda items as an opportunity to raise awareness about certain matters and influence decision-making.
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What is citizens hearing/audience comments--non-agenda items?
Citizens hearing/audience comments for non-agenda items are an opportunity for individuals to address the governing body on topics not listed on the meeting agenda.
Who is required to file citizens hearing/audience comments--non-agenda items?
Any member of the public who wishes to address the governing body on non-agenda items is required to file citizens hearing/audience comments.
How to fill out citizens hearing/audience comments--non-agenda items?
To fill out citizens hearing/audience comments for non-agenda items, individuals must typically submit a request to speak form prior to the meeting or sign up to speak during the meeting's public comment period.
What is the purpose of citizens hearing/audience comments--non-agenda items?
The purpose of citizens hearing/audience comments for non-agenda items is to allow members of the public to voice their concerns, opinions, or suggestions to the governing body.
What information must be reported on citizens hearing/audience comments--non-agenda items?
Citizens hearing/audience comments for non-agenda items must include the speaker's name, the topic they wish to address, and any relevant details or supporting information.
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