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This document serves as a notice for the Annual General Meeting of the Astronomical Society of New South Wales Inc. and outlines the process for nominating candidates for committee positions, including
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How to fill out NOTICE OF 2012 ANNUAL GENERAL MEETING

01
Begin with the title: Write 'NOTICE OF 2012 ANNUAL GENERAL MEETING' at the top of the document.
02
Include the date: Clearly state the date of the meeting.
03
Specify the time: Mention the time when the meeting will take place.
04
State the location: Provide the address where the meeting will be held.
05
List the agenda: Outline the topics that will be discussed during the meeting.
06
Add voting information: Include details on how members can vote, if applicable.
07
Provide RSVP details: Include contact information for attendees to confirm their presence.
08
End with a signature line: Conclude the notice with a signature line for the issuer.

Who needs NOTICE OF 2012 ANNUAL GENERAL MEETING?

01
Shareholders of the company who are entitled to attend the meeting.
02
Company executives and board members who need to prepare for the meeting.
03
Legal and compliance officers ensuring the meeting follows regulations.
04
Any stakeholders who have an interest in the company's performance and decisions.
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The notice should: Specify the purpose of the meeting. List the agenda items clearly. Provide instructions on how to attend the meeting (including virtual attendance, if applicable). Explain the voting process, including how votes will be counted and how shareholders can vote if they cannot attend in person.
There are a number of requirements that organisations should adhere to so that their AGMs are valid, including: Notice of members' meetings must be given in hard copy, electronic form or via a website, and must be served with at least 14 clear days' notice.
Before providing the notice, ensure it includes: Meeting date and time. Specify the date, time, and location or virtual meeting link. Agenda. Outline the topics to be discussed and prioritize the most pressing matters. Quorum requirements. Supporting materials. RSVP instructions. Special details. Contact information.
The notice must state: the place, date and time for the AGM; the general nature of the meeting's business; and. any special resolutions to be proposed at the meeting.
Procedure to Hold an AGM The company must give a clear 21 days' notice to its members for calling the AGM. The notice should mention the place, the date and day of the meeting, and the hour at which the meeting is scheduled.
The notice should: Specify the purpose of the meeting. List the agenda items clearly. Provide instructions on how to attend the meeting (including virtual attendance, if applicable). Explain the voting process, including how votes will be counted and how shareholders can vote if they cannot attend in person.
The Act provides that AGM shall be convened by giving 21 clear days' notice to all the members of the company. Further the Act also provides that an AGM can be called by sending a notice for a period shorter than 21 days to the members of the company.

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The NOTICE OF 2012 ANNUAL GENERAL MEETING is a formal notification sent to shareholders or members of a company, announcing the date, time, and location of the annual general meeting, along with the agenda and any resolutions to be addressed.
The company’s management or corporate secretary is required to file the NOTICE OF 2012 ANNUAL GENERAL MEETING with the appropriate regulatory authority and to distribute it to all shareholders or members.
To fill out the NOTICE OF 2012 ANNUAL GENERAL MEETING, include the company name, meeting date and time, location, agenda items, instructions for voting, and the deadline for submitting proxies or additional information required by shareholders.
The purpose of the NOTICE OF 2012 ANNUAL GENERAL MEETING is to inform shareholders about the upcoming meeting, allowing them to participate in company decisions and vote on key issues affecting the company.
The NOTICE OF 2012 ANNUAL GENERAL MEETING must report the company’s name, meeting date and time, venue, agenda of the meeting, details of resolutions to be discussed, and instructions for shareholders on how to vote or participate.
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