Get the free REQUEST FOR QUOTATION - Forsyth County Schools - forsyth k12 ga

PURCHASING DEPARTMENT Hill Education Center #243 136 Elm St. Cumming, GA 30040 Phone: 770-781-6603 / Fax: 770-888-0222 www.forsyth.k12.ga.us REQUEST FOR QUOTATION To: All Prospective Vendors From:

How to fill out request for quotation

How to Fill Out a Request for Quotation:

1. Begin by opening the request for quotation document and reviewing all the instructions and guidelines provided. It is important to understand the requirements and expectations before proceeding.
2. Fill in your company's contact information at the top of the document. This includes your company name, address, phone number, and email address. Make sure the information is accurate and up to date.
3. Identify the supplier or vendor you are requesting the quotation from. Provide their company name, address, and contact details. If you have multiple suppliers, you may need to create separate request for quotation documents for each one.
4. Clearly state the purpose of the request for quotation. Include details about the products or services you are seeking, the quantity needed, and any specific requirements or specifications. Be as specific as possible to ensure accurate quotations.
5. Include a deadline for receiving the quotation from the supplier. This will help to set expectations and ensure timely responses. Make sure to provide a reasonable timeframe for the suppliers to prepare and submit their quotations.
6. Specify any terms and conditions that you require the supplier to adhere to. This may include payment terms, delivery schedules, quality standards, or any other contractual obligations. Use this section to outline any specific criteria that must be met by the supplier.
7. Include any additional supporting documents or information that the supplier may need to provide an accurate quotation. This could include product specifications, technical drawings, samples, or any other relevant information. Make sure to clearly indicate what documents are required and how they should be submitted.
8. Review the completed request for quotation to ensure all necessary information has been provided and that it is clear and concise. Double-check for any errors or inconsistencies that may affect the quotations you receive. Make any necessary revisions before finalizing and sending the document.

Who Needs a Request for Quotation?

1. Any business or organization that is looking to purchase goods or services from a supplier or vendor would typically need a request for quotation. This includes both small businesses and large corporations.
2. Government agencies or institutions that need to procure supplies or services through a competitive bidding process may also require a request for quotation. This ensures transparency and fairness in the selection and evaluation of suppliers.
3. It is important for businesses to request quotations rather than simply making a purchase based on a single supplier's price. This allows for comparison of prices, quality, and terms, enabling the business to make an informed decision and get the best value for their money.

For pdfFiller’s FAQs

What is request for quotation?

Request for quotation (RFQ) is a document used in the procurement process to invite vendors to submit a bid for the supply of goods or services.

Who is required to file request for quotation?

Typically, procurement officers or buyers are responsible for filing a request for quotation.

How to fill out request for quotation?

To fill out a request for quotation, one must specify the requirements for the goods or services needed, the quantity, the timeline, and any other relevant details.

What is the purpose of request for quotation?

The purpose of request for quotation is to gather competitive bids from potential vendors to ensure the best price and quality for the goods or services being procured.

What information must be reported on request for quotation?

The request for quotation should include details such as the specifications of the goods or services required, delivery timelines, terms and conditions, and evaluation criteria.

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