Get the free SJSD SOLE SOURCE JUSTIFICATION FORM

SJ SD SOLE SOURCE JUSTIFICATION FORM Instructions: Complete this form for all sole source purchases for amounts $5,000 and over. Maintain documentation for files. Request for Purchase Number: Commodity/Service

How to fill out sjsd sole source justification

How to fill out sjsd sole source justification:

1. Start by clearly stating the purpose of the sole source justification. Explain why it is necessary to use a sole source vendor instead of competitive bidding.
2. Provide detailed information about the product or service you require. Include specifications, quantities, and any unique features that are essential for your project or organization.
3. Identify the specific vendor you have selected as the sole source for the product or service. Explain why this vendor is the only suitable option and provide evidence of their expertise, reliability, and ability to meet your needs.
4. Justify the price of the product or service. Compare it to similar offerings in the market and explain any additional value or benefits that justify the higher cost.
5. Address any potential concerns or objections that may arise. Anticipate questions about the lack of competitive bidding and provide a strong rationale for why a sole source procurement is necessary in this particular case.
6. Obtain the necessary approvals and signatures from appropriate stakeholders within your organization. Ensure that all required documentation is attached and submitted along with the sole source justification.

Who needs sjsd sole source justification:

1. Government agencies and departments may require sole source justification to ensure transparency and accountability in procurement processes.
2. Organizations that have specific contractual obligations or agreements with certain vendors may need to provide justifications for using those vendors exclusively.
3. Projects or programs that have unique or specialized requirements that can only be met by specific vendors may need to submit sole source justifications to explain their procurement decisions and ensure they are in line with organizational policies and regulations.

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What is sjsd sole source justification?

Sjsd sole source justification is a documentation that explains the reasoning behind selecting a particular supplier or vendor without a competitive bidding process.

Who is required to file sjsd sole source justification?

Any department or individual within an organization that intends to procure goods or services from a single source without seeking competitive bids may be required to file a sjsd sole source justification.

How to fill out sjsd sole source justification?

To fill out sjsd sole source justification, one must provide detailed rationale for selecting a specific supplier or vendor, explain the unique qualities or expertise of the supplier, describe the benefits of the procurement, and document any attempts made to seek competitive bids.

What is the purpose of sjsd sole source justification?

The purpose of sjsd sole source justification is to ensure transparency and accountability in the procurement process, justify the selection of a single source supplier, and demonstrate that the procurement is in the best interest of the organization.

What information must be reported on sjsd sole source justification?

Information reported on sjsd sole source justification typically includes the name of the supplier, description of the goods or services to be procured, justification for selecting the supplier, estimated cost, and any supporting documents.