Get the free Written Request for Alternate Format Instructional Materials.pdf - aps

WRITTEN REQUEST FOR ALTERNATE FORMAT INSTRUCTIONAL MATERIALS Date of Request: To: (Publisher name and address) This is a formal request for materials in alternate format in compliance with the legislation

How to fill out written request for alternate

How to fill out a written request for an alternate:

1. Begin by including your contact information at the top of the document. This should include your full name, address, phone number, and email address.
2. Next, provide the date on which you are submitting the request.
3. In the subject line or heading, clearly state that this is a request for an alternate. For example, you can write "REQUEST FOR ALTERNATE."
4. Address the recipient by their appropriate title and name. If you are unsure of the person's name, you can use a general salutation such as "To Whom It May Concern."
5. In the first paragraph, briefly explain the reason for your request for an alternate. Be clear and concise, providing any necessary details or supporting information.
6. In the following paragraphs, provide a more detailed explanation of your circumstances and why you are seeking an alternate. Use specific examples and provide any relevant documentation or evidence to support your request.
7. If applicable, include any legal or medical documents that support your need for an alternate. This can help strengthen your request and provide a clear justification for the alternate.
8. Conclude the request by expressing your appreciation for the recipient's time and consideration. Offer to provide any additional information or answer any questions they may have.

Who needs a written request for an alternate:

1. Students with disabilities or special needs who require accommodations in academic settings may need to submit a written request for an alternate. This could include requesting extended time for exams, assistive technology, or other accommodations that would ensure equal access to education.
2. Employees who require workplace accommodations due to a disability or medical condition may need to submit a written request for an alternate. This could include requesting modified work hours, ergonomic equipment, or job restructuring to accommodate their needs.
3. Individuals applying for certain benefits or services, such as housing or transportation, may need to submit a written request for an alternate. This could include requesting accessible housing or transportation options that accommodate their specific needs.

In all cases, it is important to carefully follow the guidelines provided by the relevant institution or organization when filling out a written request for an alternate. Provide clear and concise information, supporting documentation, and a polite and respectful tone to ensure your request is considered.

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