Get the free Sole Source bJustification Formb - Seattle University - seattleu

Section II — Sole Source Justification (MUST BE COMPLETED). Select one or more of the ... be directed to my attention. Sole Source Justification Form (SSJ-1).

How to fill out sole source bjustification formb

How to fill out sole source justification form?

1. Begin by providing the necessary details: Start the form by filling out the required information such as your name, department, and contact details. This will help identify who is requesting the sole source justification.
2. Identify the need for a sole source procurement: Clearly explain the reasons why a sole source procurement is necessary. Describe the unique circumstances that make this specific vendor or supplier the only option, such as specialized expertise, specific equipment, or proprietary technology.
3. Justify the selection of the specific vendor or supplier: Provide a detailed explanation of why the chosen vendor or supplier is the most suitable option. Highlight their qualifications, previous track record, or unique capabilities that differentiate them from potential competitors.
4. Prove that competition is not viable: Show evidence that a competitive procurement process is not feasible or practical. This could be due to specific legal requirements, unique specifications, or urgent time constraints that prevent the use of traditional competitive bidding.
5. Include supporting documentation: Attach any relevant documents that support your justification, such as quotes or estimates from the sole source vendor, technical specifications, or any legal requirements that restrict competition.

Who needs sole source justification form?

1. Government agencies: When government agencies need to procure goods or services and a competitive bidding process is not applicable or practical, they may require a sole source justification form.
2. Non-profit organizations: Non-profit organizations may need to explain why they are selecting a specific vendor or supplier without going through a competitive process due to funding restrictions or unique program requirements.
3. Private companies: Private companies may also need to fill out a sole source justification form when they want to procure goods or services from a specific supplier without going through a competitive bidding process, as long as it is justified by specific circumstances.

Remember, always consult with your organization's procurement or legal team to ensure compliance with any specific procedures or regulations related to sole source justifications.

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What is sole source justification form?

Sole source justification form is a document used to explain why a contract should be awarded to a specific vendor without a competitive bidding process.

Who is required to file sole source justification form?

Officials responsible for procurement within an organization are typically required to file sole source justification forms.

How to fill out sole source justification form?

To fill out the sole source justification form, provide detailed reasoning as to why the specific vendor is the only option for the contract.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to ensure transparency and accountability in the procurement process.

What information must be reported on sole source justification form?

The form typically requires information such as the vendor's qualifications, pricing, and justification for why they are the only option.