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INSTRUCTIONS FOR SOLE SOURCE JUSTIFICATION FORM. 1. Form to be used along with Departmental Purchase Requisition. It is used for the purchase of.

How to fill out sole source bjustificationbapproval bformb

How to fill out sole source justification approval form:

1. Start by entering the name of the person or department requesting the sole source justification approval. This could be an individual or a specific department within an organization.
2. Indicate the date on which the form is being filled out. This will ensure that the information remains current and up-to-date.
3. Provide a detailed description of the product or service being requested as a sole source. Include specifics such as the brand name, model number, and any other relevant details.
4. Explain why the product or service is necessary and why it cannot be obtained from any other source. Clearly state the reasons for seeking a sole source, such as unique features, compatibility requirements, or proprietary information.
5. Provide any supporting documentation, such as quotes or proposals, that demonstrate the need for a sole source. This will help justify the request and provide additional evidence for the approval process.
6. Include a detailed cost analysis, outlining the pricing comparisons with alternative sources, if applicable. This will help evaluate the financial impact of the sole source request and ensure that it is a cost-effective solution.
7. Obtain any necessary approvals or signatures from the appropriate individuals or departments within the organization. This could include supervisors, managers, or higher-level administrators, depending on the organization's hierarchy.
8. Submit the filled-out sole source justification approval form to the designated parties or departments responsible for review and decision-making. Follow any guidelines or procedures outlined by the organization for submitting such requests.

Who needs sole source justification approval form?

1. Organizations or individuals seeking to acquire a product or service that is not available from any other source.
2. Departments within an organization that require a specific product or service for their operations, and have determined that it can only be obtained through a sole source.
3. Government agencies or institutions that have specific regulations or procurement policies in place, requiring a thorough justification for sole source requests.
4. Companies or individuals working in highly specialized fields or industries where certain products or services are only available through a sole source due to their unique features or proprietary information.
5. Organizations that prioritize efficiency and time-saving measures by directly obtaining products or services from a sole source, rather than going through a lengthy procurement process with multiple suppliers.

Overall, the sole source justification approval form is necessary for anyone or any organization seeking to justify and obtain specific products or services that are only available through a sole source.

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What is sole source justification approval form?

A sole source justification approval form is a document used to justify the need for purchasing goods or services from a single source without competitive bidding.

Who is required to file sole source justification approval form?

Any department or individual within an organization that wishes to purchase goods or services from a single source and bypass the competitive bidding process is required to file a sole source justification approval form.

How to fill out sole source justification approval form?

To fill out a sole source justification approval form, the requester must provide a detailed explanation of why the goods or services are only available from a single source, along with supporting documentation and justification for the decision.

What is the purpose of sole source justification approval form?

The purpose of a sole source justification approval form is to ensure transparency and accountability in the procurement process by documenting and justifying the need to bypass competitive bidding.

What information must be reported on sole source justification approval form?

The information that must be reported on a sole source justification approval form includes the name of the supplier, a description of the goods or services, the cost, justification for selecting a single source, and any supporting documentation.