Get the free single/sole source justification form - Nova Southeastern ... - nova

SINGLE/SOLE SOURCE JUSTIFICATION FORM. Updated 09.082015. Contact us at 954-262-8841 or by email at purchasing nova.edu for additional ...

How to fill out singlesole source justification form

How to fill out singlesole source justification form:

1. Begin by providing your name and contact information in the designated fields at the top of the form.
2. Next, indicate the name of the organization or agency you are representing in the appropriate section.
3. Specify the purpose or need for the procurement that requires a singlesole source justification. Describe the unique circumstances that make it necessary to procure from a single source rather than through a competitive bidding process.
4. State the specific product or service you are seeking and provide a detailed explanation of why this particular source is the only viable option. Include any relevant qualifications, expertise, or past performance of the supplier.
5. Identify any potential alternatives that have been considered and explain why they were deemed unsuitable. Provide supporting evidence or documentation if available.
6. Describe any efforts made to negotiate or establish a fair and reasonable price for the requested procurement. Include information about any competitive pricing or market research conducted.
7. If applicable, disclose any potential conflicts of interest or personal relationships that may exist between the requesting party and the proposed supplier.
8. Finally, obtain the necessary signatures and approvals as required by your organization or agency's procurement policies and procedures.

Who needs singlesole source justification form:

1. Procurement officers or purchasing departments responsible for acquiring goods or services on behalf of an organization or agency.
2. Individuals or teams involved in making procurement decisions that involve the use of a singlesole source rather than a competitive bidding process.
3. Organizations or agencies that have established policies or regulations requiring the use of singlesole source justification forms before engaging in non-competitive procurement processes.

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What is singlesole source justification form?

Singlesole source justification form is a document used to justify why a specific purchase needs to be made from a single vendor without competitive bidding.

Who is required to file singlesole source justification form?

Certain organizations or government agencies may require their employees to file singlesole source justification forms when making non-competitive purchases.

How to fill out singlesole source justification form?

The form typically requires information such as a description of the item or service being purchased, the reason for selecting a single vendor, and any cost comparisons or quotes obtained.

What is the purpose of singlesole source justification form?

The purpose of the form is to ensure transparency and accountability in procurement processes by documenting the justification for non-competitive purchases.

What information must be reported on singlesole source justification form?

The form may require details such as vendor information, description of the purchase, justification for single vendor selection, and any relevant quotes or cost comparisons.