Get the free Emergency Procurement bJustification Formb - odu

7 Jan 2015 ... Form#: 12-005. Emergency Procurement Justification Form. Date: Emergency Procurement are procurement necessary to protect life or ...

How to fill out emergency procurement bjustification formb

How to fill out emergency procurement justification form?

1. Start by obtaining the emergency procurement justification form from the appropriate authority or department. This form is typically available online or can be provided by the procurement office.
2. Fill out the basic information section of the form, including your name, department or organization name, contact details, and the date.
3. Clearly state the reason for the emergency procurement in the designated section. Describe the situation that necessitates the emergency procurement and provide any supporting documentation or evidence, such as a sudden equipment failure or an urgent project requirement.
4. Outline the desired procurement solution or the specific goods and services that need to be procured to address the emergency situation. Be specific about the quantity, specifications, and any special requirements.
5. Provide an estimated cost for the procurement. This may require obtaining quotes or estimates from potential suppliers or vendors. It is important to ensure that the estimated cost aligns with the available budget or funding for emergency procurements.
6. Specify the preferred procurement method, such as direct purchase from a specific vendor, emergency bidding process, or utilizing existing contracts. Justify your chosen method based on factors like urgency, availability of alternatives, and cost-effectiveness.
7. Include any additional information that may support your case for emergency procurement. This could include a risk assessment, potential impacts if the procurement is not done immediately, or any contractual obligations that require timely action.
8. Review the completed form to ensure accuracy and clarity of information. Double-check all the details provided, including contact information and procurement requirements.

Who needs emergency procurement justification form?

1. Organizations or departments facing unforeseen circumstances or urgent situations that require immediate procurement of goods or services may need to fill out an emergency procurement justification form.
2. Government agencies, emergency response teams, hospitals, and educational institutions are some examples of entities that may require an emergency procurement justification form in case of unexpected events, natural disasters, or time-sensitive projects.
3. The form acts as a tool to establish transparency, accountability, and justification for deviating from standard procurement procedures to meet urgent needs.

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What is emergency procurement justification form?

Emergency procurement justification form is a document used to explain the reasons and circumstances that led to the emergency procurement of goods or services.

Who is required to file emergency procurement justification form?

The procurement officer or department responsible for making the emergency procurement is required to file the justification form.

How to fill out emergency procurement justification form?

The form should be filled out with detailed information about the emergency situation, the reasons for the emergency procurement, the goods or services procured, the supplier selected, and the date of the emergency procurement.

What is the purpose of emergency procurement justification form?

The purpose of the form is to provide transparency and accountability for emergency procurement decisions, ensuring that proper procedures were followed.

What information must be reported on emergency procurement justification form?

Information such as the emergency situation, reasons for emergency procurement, goods or services procured, supplier selected, and date of the emergency procurement.