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EMERGENCY PURCHASE JUSTIFICATION. Complete this form and attach it to all requisitions which provide for the emergency acquisition of goods or services ...

How to fill out emergency purchase bjustificationb complete

How to fill out an emergency purchase justification form:

1. Start by clearly stating the reason for the emergency purchase. Provide a detailed description of the situation that necessitates the purchase and explain why it cannot wait for the regular procurement process.
2. Include any supporting documents or evidence that validate the urgency of the purchase. This could include emails, reports, or any other relevant information that demonstrates the immediate need for the item or service.
3. Specify the item or service that needs to be procured. Provide a detailed description, including quantity and any specific requirements or specifications.
4. Justify the cost of the purchase. Explain why the proposed cost is reasonable and necessary for the emergency situation. Consider providing comparative market research or quotes from multiple vendors to support the cost justification.
5. Provide a plan for the funding of the emergency purchase. Specify the source of the funds and explain why this source is appropriate for the purchase. If additional budget allocation is required, include a justification for why it is necessary.
6. Include a timeline for the purchase. Indicate when the item or service needs to be acquired and any associated deadlines or delivery requirements.
7. Attach any additional supporting documentation such as approvals from supervisors or other relevant stakeholders.

Who needs an emergency purchase justification form:

1. Departments or units within an organization that have authority to make emergency purchases.
2. Individuals with budgetary responsibilities who need to allocate funds for emergency purchases.
3. Organizations or entities that have specific procurement policies in place that require justification for emergency purchases.

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What is emergency purchase justification complete?

Emergency purchase justification complete is a document that explains the reasons behind an urgent and unplanned purchase.

Who is required to file emergency purchase justification complete?

Any employee or department responsible for the emergency purchase is required to file the justification complete.

How to fill out emergency purchase justification complete?

To fill out the emergency purchase justification complete, one must clearly state the reason for the emergency purchase, provide supporting documentation, and obtain necessary approvals.

What is the purpose of emergency purchase justification complete?

The purpose of emergency purchase justification complete is to explain the necessity and urgency of the purchase in order to obtain approval and avoid potential audit issues.

What information must be reported on emergency purchase justification complete?

Information such as the reason for the emergency purchase, the amount to be spent, the vendor selected, and any alternative options considered must be reported on the justification complete.