Get the free Sole Source bJustification Request Formb - Albuquerque Public Schools - aps

9 Nov 2015 ... Sole Source Justification Request Form. Use this form for Purchases exceeding $10,000 for goods, and $60,000 for Professional Services.

How to fill out sole source bjustification request

How to fill out a sole source justification request:

1. Start by identifying the purpose of the request. Clearly state the need for a sole source procurement and explain why alternative options are not feasible or suitable.
2. Provide a detailed description of the goods or services required. Include specifications, quantities, and any unique features that make the product or service essential for your organization's needs.
3. Justify the sole source selection. Explain the specific reasons why the identified supplier or contractor is the only viable option. This may include their specialized expertise, exclusive rights, or unique qualifications.
4. Conduct market research. Demonstrate that you have explored the market for potential alternatives and explain why none of them meets your organization's requirements. Evaluate and compare the costs, technical capabilities, quality, and other relevant factors.
5. Estimate the total cost. Break down the projected expenses associated with the sole source procurement. Include the price of the goods or services, delivery fees, installation costs, ongoing maintenance fees, and any other relevant expenses.
6. Discuss the urgency and the impact of time constraints. If there are pressing deadlines or time-sensitive needs, articulate the consequences of not proceeding with a sole source procurement.
7. Outline any potential risks and mitigation strategies. Identify any risks associated with the sole source procurement, such as supplier reliability or concerns regarding product/service quality. Describe the steps that will be taken to address and minimize these risks.
8. Obtain the necessary approvals. Ensure that all required stakeholders in your organization review and approve the justification request before submitting it. This may include department heads, procurement officers, or the executive team.

Who needs a sole source justification request?

1. Government agencies: When government agencies have unique requirements or need to procure from a specific source due to legal or security reasons, they may need to submit a sole source justification request.
2. Non-profit organizations: Non-profit organizations may need to justify sole source procurements when they require specialized products or services that are only available from a specific vendor.
3. Companies with exclusive partnerships: Businesses that have exclusive partnerships or contracts with certain suppliers or service providers may need to provide a sole source justification to explain why they are not considering other options.

In summary, filling out a sole source justification request involves clearly articulating the need for a sole source procurement, justifying the selected supplier, conducting market research, estimating costs, addressing risks, and obtaining appropriate approvals. Various organizations, such as government agencies, non-profits, and companies with exclusive partnerships, may need to submit sole source justification requests.

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What is sole source justification request?

A sole source justification request is a formal document submitted to justify the need for a specific purchase from a single vendor based on unique criteria.

Who is required to file sole source justification request?

Government agencies, organizations, or departments looking to make a purchase from a single vendor.

How to fill out sole source justification request?

Fill out the form provided by the purchasing department, detailing the specific reasons why only one vendor can meet the requirements.

What is the purpose of sole source justification request?

The purpose is to show that only one vendor can meet the requirements due to unique features, compatibility, expertise, or other valid reasons.

What information must be reported on sole source justification request?

Vendor information, detailed description of the product or service, justification for selecting a single vendor, and any supporting documentation.