Get the free Proxy Form for Attendance at the Extraordinary General Meeting

(a joint stock company incorporated in the Peoples Republic of China with limited liability) Proxy Form for Attendance at the Extraordinary General Meeting I/We of (Note 1) being the registered holder(s)

How to fill out proxy form for attendance

How to Fill Out Proxy Form for Attendance:

1. Obtain the proxy form: Begin by obtaining the proxy form for attendance. This form is typically provided by the organization or event coordinator. You may either request it in person, download it from their website, or receive it via email.
2. Fill in personal details: On the proxy form, you will find fields or sections to fill in your personal details. This includes your full name, address, contact number, and any additional required information. Make sure to provide accurate and up-to-date information.
3. Specify the event: Indicate the specific event or meeting for which you are appointing a proxy. This could be a conference, seminar, shareholders' meeting, or any other gathering where your attendance is not possible.
4. Choose a proxy: In this section, identify and provide the details of the person who will be attending the event on your behalf. This can be a trusted colleague, friend, or family member. Ensure that the person you choose is available and willing to act as your proxy.
5. Authorization: Authorize the proxy to vote or make decisions on your behalf. Depending on the purpose of the attendance, you may need to grant specific powers or limitations to the proxy. Read through the proxy form carefully to understand any additional instructions or requirements.
6. Signature: Sign the proxy form to validate your appointment of the proxy. Some proxy forms may require additional witnesses or notarization, so be sure to follow the instructions provided. Always provide your signature using your legal name to ensure the document's authenticity.
7. Submission: Once you have completed filling out the proxy form, submit it to the relevant authority or organization as specified. This may involve delivering the form in person, mailing it, or uploading it digitally. Be sure to verify the submission process to ensure your proxy form is received on time.

Who Needs Proxy Form for Attendance?

1. Shareholders: Shareholders of a company may need to fill out a proxy form if they are unable to attend the annual general meeting or other significant meetings where voting or decision-making takes place.
2. Conference attendees: Individuals who have registered for a conference or symposium but are unable to attend due to unforeseen circumstances may need to complete a proxy form. This allows another delegate to participate on their behalf.
3. Association members: Members of associations or organizations often require a proxy form if they cannot attend a general assembly or any important gathering where their input or vote is necessary.
4. Committee members: If a committee member cannot attend a meeting or be physically present, they may need to appoint a proxy to represent them and act upon their behalf.
5. Event participants: In certain events or competitions, participants who cannot attend on the designated date or time may need to appoint someone as a proxy to take part in the event.

Remember, specific requirements for proxy forms and the need for them may vary depending on the organization, event, or jurisdiction. It is always recommended to consult the relevant guidelines or contact the organization directly for any clarifications.

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What is proxy form for attendance?

Proxy form for attendance is a form that allows someone to designate another person to attend a meeting or event on their behalf.

Who is required to file proxy form for attendance?

Anyone who is unable to attend a meeting or event in person can file a proxy form for attendance.

How to fill out proxy form for attendance?

Proxy form for attendance can usually be filled out by providing your information, the information of the person who will be attending on your behalf, and signing the form.

What is the purpose of proxy form for attendance?

The purpose of proxy form for attendance is to ensure that someone can still participate in a meeting or event even if they are unable to attend in person.

What information must be reported on proxy form for attendance?

Proxy form for attendance typically requires information such as the name of the person granting proxy, the name of the proxy holder, and details of the meeting or event.