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NOTICE OF EXTRAORDINARY GENERAL MEETING IN SAMAR ASA Please be advised that an extraordinary general meeting for shareholders of Samar ASA will be held on February 26th, 2008 at 16.00 at the company's

How to fill out notice of extraoridnary general

How to fill out a notice of extraordinary general:

1. Start by identifying the purpose of the extraordinary general meeting (EGM). Determine if it is being called to discuss specific agenda items, such as changes to company bylaws, major decisions, or financial matters.
2. State the date, time, and location of the EGM. Make sure to choose a convenient and accessible venue that accommodates the expected number of participants.
3. Clearly mention the reason for calling the EGM. Provide a detailed explanation of the agenda items that will be discussed and the decisions that will be made during the meeting.
4. Include any supporting documents or information that shareholders need to review before the EGM. This could include financial reports, proposed resolutions, or any other relevant materials.
5. Specify the eligibility criteria for attending and voting at the EGM. Determine whether it is open to all shareholders or limited to specific classes of shareholders, such as preferred shareholders or major stakeholders.
6. Clearly outline the process for proxy voting, if applicable. Explain how shareholders who cannot attend the meeting in person can assign their voting rights to a representative.
7. Include a deadline for submitting proxies or registering attendance. Set a reasonable timeframe to allow shareholders to make necessary arrangements and ensure their participation in the EGM.

Who needs a notice of extraordinary general:

1. Shareholders: Any shareholder who is entitled to attend and vote at the extraordinary general meeting needs a notice to be informed about the meeting's details, purpose, and any material that needs to be reviewed beforehand. This includes both individual investors and institutional investors.
2. Board of Directors: The notice of extraordinary general meeting is crucial for the board of directors, as they need to inform shareholders about the meeting and ensure their attendance. It also serves as a legal requirement to notify shareholders about significant decisions and changes being discussed.
3. Regulatory Authorities: Depending on the jurisdiction and applicable laws, regulatory authorities may require the company to provide them with a copy of the notice of extraordinary general meeting. This helps authorities monitor corporate governance practices and ensure compliance with relevant regulations.

Remember, it is always advisable to consult legal and regulatory guidelines specific to your jurisdiction while filling out a notice of extraordinary general meeting, as requirements may vary.

For pdfFiller’s FAQs

What is notice of extraoridnary general?

Notice of extraordinary general meeting is a formal communication sent to shareholders informing them about a meeting outside of the regular schedule, typically for addressing urgent or important matters that require immediate attention.

Who is required to file notice of extraoridnary general?

The company's Board of Directors or a designated individual authorized to convene such meetings is responsible for filing the notice of extraordinary general meeting.

How to fill out notice of extraoridnary general?

The notice should include details such as date, time, location, agenda items, reason for the meeting, and any proposed resolutions. It should be sent to all shareholders within the required timeframe.

What is the purpose of notice of extraoridnary general?

The main purpose is to inform shareholders about an unscheduled meeting and provide them with relevant information about the agenda items to be discussed and any decisions that may be taken.

What information must be reported on notice of extraoridnary general?

The notice must include details about the meeting, agenda items, date, time, location, and any proposed resolutions or decisions to be made.

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