Get the free Accounts Payable Voucher

Questions about this form? Please call 701-231-7432. ACCT-Voucher — REV 03/ 2016. Page 1 of 1. Please print this form. Route this form to : Accounting Office.

How to fill out accounts payable voucher

How to fill out accounts payable voucher:

1. Gather all necessary information: Before filling out the accounts payable voucher, gather all the necessary information such as the invoice number, vendor name, invoice date, amount, and any other relevant details.
2. Enter the vendor information: Start by entering the vendor's name, mailing address, and contact information on the accounts payable voucher. This ensures accurate record-keeping and facilitates future communication if needed.
3. Provide invoice details: Enter the invoice number, invoice date, and the due date on the voucher. This information helps track and manage payment deadlines effectively.
4. Include supporting documentation: Attach any supporting documentation such as the original invoice, purchase order, or delivery receipts to ensure proper verification and authorization of the payment.
5. Specify the amount: Enter the total amount due on the voucher, along with any applicable taxes or discounts. Double-check the calculations to avoid any errors.
6. Record the general ledger account: Indicate the general ledger account to which the payment should be allocated. This helps in accurately recording and categorizing the expense for accounting purposes.
7. Obtain necessary approvals: Depending on the company's policies, the accounts payable voucher may require approval from multiple individuals or departments. Follow the established approval process to ensure proper authorization for payment.
8. Review and verify: Before submitting the voucher, review all the entered information for accuracy and completeness. Look for any discrepancies or missing details that could potentially cause delays or errors.
9. Submit for processing: Once the voucher is complete and verified, submit it to the accounts payable department or the designated personnel responsible for processing payments.

Who needs an accounts payable voucher?

1. Companies and organizations: All types of companies and organizations, regardless of their size or industry, typically use accounts payable vouchers to facilitate the recording and processing of vendor payments.
2. Accounts payable departments: Accounts payable departments within organizations are responsible for managing vendor invoices, payments, and maintaining accurate financial records. They rely on accounts payable vouchers to ensure proper documentation and approval for payment.
3. Vendors and suppliers: Accounts payable vouchers serve as proof of payment for vendors and suppliers. They often require this voucher to reconcile their records and ensure timely and accurate receipt of payment.
4. Auditors and financial regulators: Auditors and financial regulators may analyze accounts payable vouchers as part of their review processes to ensure compliance with accounting standards and financial regulations. These vouchers provide evidence of proper documentation and authorization for payments.

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What is accounts payable voucher?

An accounts payable voucher is a document used by a company to track and record invoices and payments made to vendors and suppliers.

Who is required to file accounts payable voucher?

The accounts payable department or personnel in a company is usually responsible for filing accounts payable vouchers.

How to fill out accounts payable voucher?

To fill out an accounts payable voucher, you would typically input information such as vendor name, invoice number, date, amount owed, and payment terms.

What is the purpose of accounts payable voucher?

The purpose of an accounts payable voucher is to provide an internal record of invoices and payments made by a company, ensuring accurate and timely payment to vendors.

What information must be reported on accounts payable voucher?

Information such as vendor name, invoice number, date, amount owed, and payment terms must be reported on an accounts payable voucher.