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STATE OF MARYLAND DEPARTMENT OF HEALTH AND MENTAL HYGIENE John M. Comers Chairman Patrick Redmond, Ph.D. Executive Director Herbert S. Wong, Ph.D. Vice-Chairman Stephen Ports Acting Executive Director

How to fill out statistical data use agreement

How to fill out a statistical data use agreement:

1. Review the document: Start by carefully reading through the entire statistical data use agreement. Make sure you understand its purpose, terms, and any obligations or restrictions it imposes.
2. Identify the parties involved: Clearly identify the parties involved in the agreement. This typically includes the data provider (the party providing the data) and the data recipient (the party receiving and using the data).
3. Specify the purpose: Clearly state the purpose for which the data will be used. This could include research, analysis, or any other specific intended use. Make sure the purpose aligns with the terms and conditions outlined in the agreement.
4. Define the data: Specify the type of data being provided, including any limitations or restrictions on its use. This may include personal identifiable information (PII), sensitive data, or any other specific categories of data.
5. Determine the data protection measures: Discuss and agree on the necessary data protection measures to be implemented by the data recipient. This may include encryption, secure storage protocols, or any other security measures required to prevent unauthorized access or data breaches.
6. Address data sharing and confidentiality: If the data recipient intends to share or disclose the data to any additional parties, outline the conditions and limitations surrounding such sharing. Ensure that appropriate confidentiality measures are in place to protect the data and maintain its privacy.
7. Indemnification and liability: Allocate and clarify any liability associated with the use of the data. Determine who will be responsible for any damages, losses, or claims arising from the use or misuse of the data.
8. Agree on the duration: Set the duration of the agreement, specifying the start and end dates during which the data can be accessed and used. Consider any time limits or renewal options based on the specific requirements of the project or purpose.
9. Obtain necessary signatures: Once all the terms and conditions have been agreed upon, ensure that the agreement is signed by all parties involved, including authorized representatives. This validates the agreement's enforceability and the commitment of the parties to comply with its terms.

Who needs a statistical data use agreement?

A statistical data use agreement may be required in various scenarios, such as:

1. Research institutions: Academic institutions, research organizations, or universities that collect and share statistical data for research purposes often need a data use agreement to ensure compliance, protect data privacy, and establish a legal framework for data sharing.
2. Government agencies: Government agencies frequently handle sensitive data and may need data use agreements when sharing statistical information with external entities, such as contractors, research institutions, or other government bodies.
3. Private companies: Organizations that collect and analyze statistical data for market research, product development, or strategic decision-making may need to establish data use agreements with external data providers to ensure legal compliance and protect proprietary information.
4. Healthcare providers: Healthcare institutions that handle patient data, including medical records, may require data use agreements when sharing statistical or de-identified data for research or analysis purposes while maintaining patient confidentiality.

It is crucial to consult legal professionals or compliance officers to determine whether a statistical data use agreement is necessary based on your specific circumstances and applicable regulations.

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What is statistical data use agreement?

Statistical data use agreement is a contract that governs the use of statistical data and ensures that the data is used for its intended purpose.

Who is required to file statistical data use agreement?

Any organization or individual who wishes to access or use statistical data for research or analysis purposes may be required to file a statistical data use agreement.

How to fill out statistical data use agreement?

Statistical data use agreement can be filled out by providing the necessary information about the intended use of the data, the parties involved, and any restrictions or limitations on the use of the data.

What is the purpose of statistical data use agreement?

The purpose of statistical data use agreement is to ensure that statistical data is used responsibly, ethically, and in accordance with legal requirements.

What information must be reported on statistical data use agreement?

Statistical data use agreement may require reporting information such as the purpose of data use, data protection measures, data security protocols, and data sharing agreements.