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SOLE SOURCE JUSTIFICATION FORM BULLOCK COUNTY PURCHASING OFFICE. '.': the items or services to be approved for sole source treatment: The Airport needs to a ground power unit, GPU, for me newly constructed

How to fill out sole source justification form

How to fill out a sole source justification form:

1. Gather all necessary information: Before starting to fill out the form, gather all relevant information such as the product or service being sourced, the justification for why it is a sole source, any previous quotes or bids received, and any supporting documentation.
2. Provide background information: Begin by providing background information on the organization or department that requires the product or service. Include details such as the purpose and objectives of the project or program.
3. Justification for sole source: Explain why the product or service can only be obtained from a sole source. This could be due to factors such as unique features, proprietary technology, sole ownership of patents or copyrights, or past experience with the vendor.
4. Previous quotes or bids: If applicable, include any previous quotes or bids received from potential vendors. Explain why these alternatives were not viable or suitable for the project, highlighting any significant differences or limitations.
5. Cost analysis: Conduct a cost analysis to justify the chosen vendor's pricing. Compare the price to similar products or services in the market, taking into consideration any additional value or unique features offered by the chosen vendor.
6. Risk assessment: Assess the risk associated with selecting a sole source vendor. Explain any steps taken to mitigate these risks and ensure the vendor's reliability and capability to deliver the required product or service.
7. Signatures and approvals: Ensure that the form includes spaces for appropriate signatures and approvals from relevant parties involved in the procurement process, such as department heads, finance officers, or project managers.

Who needs a sole source justification form:

1. Organizations with specific requirements: Organizations or departments with specific requirements that can be fulfilled only by a particular vendor or service provider may need a sole source justification form. This could be due to reasons such as proprietary technology, specialized equipment, or unique features that only the chosen vendor can provide.
2. Projects with time constraints: Projects with strict time constraints may require a sole source justification if there is not enough time to go through a full competitive bidding process. In such cases, a sole source justification form can be used to explain why it is necessary to select a specific vendor quickly.
3. Government agencies: Government agencies often have specific regulations and policies in place regarding vendor selection. If a government agency needs to procure a product or service from a sole source, a justification form may be required to comply with regulations and demonstrate transparency in the procurement process.

For pdfFiller’s FAQs

What is sole source justification form?

The sole source justification form is a document that explains why a particular vendor or supplier is the only one who can meet the needs of a specific project or purchase.

Who is required to file sole source justification form?

Any individual or department within an organization that is planning to make a purchase from a sole source vendor must file the sole source justification form.

How to fill out sole source justification form?

To fill out the sole source justification form, one must provide detailed information about the project or purchase, the reasons for choosing a sole source vendor, and any relevant supporting documentation.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to ensure transparency and accountability in the procurement process by providing a rationale for why a specific vendor was chosen over others.

What information must be reported on sole source justification form?

The sole source justification form must include details about the project or purchase, the chosen vendor, the reasons for selecting them as the sole source, and any supporting documentation.

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