Get the free Mailing at Nonprofit Prices - The National Postal Forum - npf

Applying for Nonprofit Mailing Privileges Using Postpone! Mailing at Nonprofit Prices National Postal Forum 2011 San Diego, California Jerry Lease Classification Specialist HQ Mailing Standards Greg

How to fill out mailing at nonprofit prices

How to fill out mailing at nonprofit prices?

1. Obtain a nonprofit mailing permit: To qualify for nonprofit prices, you need to obtain a nonprofit mailing permit from the United States Postal Service (USPS). Visit the USPS website or contact your local post office to find out the specific requirements and application process.
2. Verify your nonprofit status: Before applying for the mailing permit, ensure that your organization meets the criteria for nonprofit status. Generally, this involves being registered as a nonprofit organization with the appropriate government agency, such as the Internal Revenue Service (IRS).
3. Gather the necessary documentation: Prepare the required documentation to support your nonprofit status and permit application. This typically includes your IRS determination letter confirming your tax-exempt status, along with any other supporting documents as specified by the USPS.
4. Complete the application form: Fill out the application form provided by the USPS accurately and thoroughly. Double-check all the information to ensure its correctness. Pay any applicable fees associated with the application process.
5. Create your nonprofit mailing list: Compile a mailing list of individuals or organizations to whom you wish to send your mailings. Ensure that the recipients have given consent to receive communications from your nonprofit. Organize this list in a suitable format for mailing purposes, such as an Excel spreadsheet or a mailing management software.
6. Design your mailpiece: Create an appealing and informative mailpiece that effectively communicates your nonprofit's message. Consider using professional design software or engaging a graphic designer if needed. Ensure that your mailpiece complies with the USPS guidelines regarding size, weight, and content.
7. Include the necessary nonprofit indicia: The nonprofit indicia is a specific marking that indicates you are using nonprofit postage rates. Ensure that this indicia is placed in the correct location on your mailpiece according to USPS guidelines. This marking helps differentiate your nonprofit mailing from standard commercial mail.

Who needs mailing at nonprofit prices?

1. Nonprofit organizations: Nonprofit organizations, including charitable organizations, educational institutions, religious groups, and foundations, often need to mail newsletters, fundraising appeals, event invitations, and other communications. Mailing at nonprofit prices can help reduce the cost burden for these organizations.
2. Community groups and associations: Local community groups, neighborhood associations, and grassroots organizations may also benefit from nonprofit mailing prices when sending out newsletters, meeting notices, or other important communications to their members.
3. Political campaigns and advocacy groups: Political campaigns, as well as nonprofit advocacy groups working on social, environmental, or political causes, often rely on mailing to reach out to their supporters, inform them about their initiatives, and seek donations. Nonprofit prices can help stretch their limited budgets.
4. Donor and membership-based organizations: Nonprofit organizations that depend on donations or membership fees may utilize nonprofit mailing prices to communicate with their donors or members more efficiently. This can include sending acknowledgment letters, membership renewal notices, or updates on the organization's activities.

In summary, filling out mailing at nonprofit prices requires obtaining a nonprofit mailing permit, verifying nonprofit status, completing the application, creating a mailing list, designing a mailpiece, and including the necessary nonprofit indicia. Nonprofit organizations, community groups, political campaigns, and donor/member-based organizations are among those who often have a need for mailing at nonprofit prices.

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