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Notice of extraordinary general meeting and explanatory notes MAY Fund Management Limited (ACN 098 846 701) responsible entity of MAY Diversify Property Trust (ARSON 103 463 467) Date: 7th September

How to fill out notice of extraordinary general

To fill out a notice of an extraordinary general meeting, follow these steps:

1. Start by identifying the purpose of the meeting. Determine why it is necessary to convene an extraordinary general meeting and what matters will be discussed or voted upon.
2. Include the date, time, and location of the meeting. Specify the exact details to ensure all participants are informed and can attend.
3. Provide a clear and concise agenda outlining the topics that will be discussed during the meeting. This gives participants a brief overview of what to expect and allows them to prepare accordingly.
4. State the reasons for convening an extraordinary general meeting. Clearly explain the urgent or exceptional circumstances that have necessitated this gathering.
5. Include any relevant background information or supporting documents that participants may need to review beforehand. This ensures everyone is well-informed and enables fruitful discussion during the meeting.
6. Specify the required quorum for the meeting. Indicate the minimum number of participants or shares that must be present in order for decisions to be validly made.
7. Provide a deadline for RSVPs or confirmations of attendance. This helps with organizing logistics and ensures that the meeting can proceed as planned.
8. Explain how participants can submit questions or proposals in advance. This allows attendees to contribute and address specific concerns or matters of interest during the meeting.
9. Clearly state any voting procedures that will be followed during the meeting. Outline whether votes will be conducted in person, by proxy, or through an electronic system.
10. Lastly, distribute the notice of the extraordinary general meeting to all relevant parties, such as shareholders, board members, or key stakeholders. Ensure that the notice reaches them in a timely manner, adhering to any legal or regulatory requirements.

Who needs a notice of extraordinary general meeting?

1. Shareholders: Notice is typically sent to all shareholders as they have a right to attend and participate in the meeting.
2. Board of Directors: Directors need to be informed about the meeting so they can ensure their attendance and participation.
3. Company Secretary: The secretary is responsible for preparing and issuing the notice to all stakeholders.
4. Regulatory Authorities: Some jurisdictions require companies to notify regulatory authorities about extraordinary general meetings.

Overall, the notice of an extraordinary general meeting is essential for communicating important information to all relevant parties and ensuring that the meeting is conducted successfully.

For pdfFiller’s FAQs

What is notice of extraordinary general?

Notice of extraordinary general is a formal notification to shareholders about a meeting that is not part of the regular annual meeting. It typically involves important matters that require immediate attention.

Who is required to file notice of extraordinary general?

The company's board of directors or management team is typically responsible for filing the notice of extraordinary general.

How to fill out notice of extraordinary general?

The notice of extraordinary general should include essential information such as the purpose of the meeting, date, time, and location, as well as any relevant agenda items.

What is the purpose of notice of extraordinary general?

The purpose of the notice of extraordinary general is to inform shareholders about important matters that require their attention and approval.

What information must be reported on notice of extraordinary general?

The notice should include details about the meeting agenda, resolutions to be voted on, and any other relevant information that shareholders need to be aware of.

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