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SHAREHOLDERS PROXY FORM If you do not propose to attend the annual meeting of shareholders to be held at the Dunedin Club, 33 Melville Street, Dunedin on Friday, 31 July 2015 at 12:00pm, but wish

How to fill out shareholders proxy form

How to fill out a shareholders proxy form:

1. Obtain the proxy form: The first step is to acquire the shareholders proxy form. This form is generally provided by the company or organization that is holding the meeting. It can be downloaded from their website or requested through mail or email.
2. Read the instructions: Before filling out the form, carefully read any instructions or guidelines provided. These instructions will outline the necessary information to be provided and any specific requirements or deadlines.
3. Identify the meeting details: On the form, you will typically be asked to indicate the details of the meeting for which you are appointing a proxy. This includes the date, time, and location of the meeting.
4. Provide your personal details: Fill in your personal information such as your name, address, and contact details. This information is necessary to identify you as a shareholder and ensure the legitimacy of your proxy appointment.
5. Appoint a proxy: Indicate the person you are appointing as your proxy. This can be another shareholder, a director, or someone else with the authority to vote on your behalf. Provide their name, contact information, and any specific instructions or limitations you may have.
6. Sign and date the form: Once you have completed all the required sections, sign and date the form to confirm your authorization. Make sure to sign the form exactly as it appears on your official documents to avoid any discrepancies.

Who needs shareholders proxy form:

1. Shareholders who cannot attend the meeting: The shareholders proxy form is essential for shareholders who are unable to attend the meeting in person. It allows them to appoint someone else to vote on their behalf.
2. Shareholders with conflicting schedules: Individuals with conflicting schedules or prior commitments may also require a shareholders proxy form. This allows them to ensure their vote is represented even if they cannot be present at the meeting.
3. Shareholders who prefer representation: Some shareholders may choose to appoint a proxy as they believe the appointed individual will better represent their interests and make informed voting decisions.

Note: It is important to review any specific requirements or provisions outlined in the company's bylaws or meeting guidelines regarding the use of proxy forms. Each jurisdiction and organization may have different rules and regulations governing proxy voting.

For pdfFiller’s FAQs

What is shareholders proxy form?

Shareholders proxy form is a legal document that allows a shareholder to appoint a proxy to vote on their behalf at a company's annual general meeting.

Who is required to file shareholders proxy form?

Shareholders who are unable to attend a company's annual general meeting in person but still wish to vote on company matters.

How to fill out shareholders proxy form?

To fill out a shareholders proxy form, the shareholder must provide their personal details, indicate their voting preferences, and sign the form to authorize the proxy.

What is the purpose of shareholders proxy form?

The purpose of shareholders proxy form is to ensure that shareholders who are unable to attend a meeting can still exercise their voting rights.

What information must be reported on shareholders proxy form?

The shareholders proxy form must include the name of the shareholder, the number of shares held, voting preferences, and the name of the appointed proxy.

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