Get the free Prior Year Charge Authorization Form - Piedmont Technical College - ptc

PRYOR 2013-2014 Prior Year Charge Authorization PTC ID: Name: I authorize Piedmont Technical College to apply my PRIOR YEAR (2012-2013) tuition and fees balance in the amount of $ (** NOT TO EXCEED

How to fill out prior year charge authorization

How to fill out prior year charge authorization:

1. Start by reading the instructions: Before filling out the prior year charge authorization form, it is important to carefully read the accompanying instructions. These instructions will provide guidance on which sections of the form to complete and any additional documentation that may be required.
2. Verify eligibility: Prior year charge authorization forms are typically used when there is a need to charge a customer for a product or service that was provided in a previous year. Identify if you meet the eligibility criteria for using this form, such as having a valid reason for the charge and ensuring it is within the time limits specified by the organization.
3. Gather necessary information: Collect all the relevant information required to complete the form. This may include details such as the customer's name, contact information, account or invoice number, description of the product or service provided, the original date of the transaction, and any supporting documentation that verifies the charge.
4. Fill out the form accurately: Carefully fill out each section of the prior year charge authorization form. Pay attention to details and ensure that all information is accurate, as errors may cause delays in the processing of the request. It is important to include any additional information or explanations that may be necessary to support the charge.
5. Obtain appropriate signatures: Some prior year charge authorization forms may require signatures from both the customer and the authorized representative of the organization. Ensure that all required signatures are obtained according to the instructions provided.
6. Attach supporting documents: If there are any supporting documents that need to be submitted along with the form, make sure they are properly attached. These could include invoices, receipts, contracts, or any other relevant documentation that supports the request for the charge.
7. Review and submit the form: Before submitting the form, take a moment to review all the information provided. Double-check for any errors or missing details. Once satisfied, submit the completed form and any supporting documents according to the instructions provided by the organization.

Who needs prior year charge authorization:

1. Organizations providing products or services: Any organization that provided a product or service in a previous year and wishes to charge a customer for it may require a prior year charge authorization. This could include businesses, non-profit organizations, or government agencies.
2. Customers who owe outstanding payments: Customers who have outstanding payments for products or services received in a previous year may be required to provide a prior year charge authorization. This ensures that the organization can legally charge them for the unpaid amount.
3. Individuals involved in financial reconciliation: Individuals responsible for financial reconciliation within an organization may need to request prior year charge authorizations for tracking and documenting outstanding payments. This helps maintain accurate financial records and ensures all transactions are accounted for properly.

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What is prior year charge authorization?

Prior year charge authorization is a form used to approve expenses incurred in a previous year.

Who is required to file prior year charge authorization?

Employees or individuals who incurred expenses in a previous year that need to be approved.

How to fill out prior year charge authorization?

Fill out the form with the necessary information including details of the expenses, justification, and approval signatures.

What is the purpose of prior year charge authorization?

The purpose is to authorize and approve expenses incurred in a previous year.

What information must be reported on prior year charge authorization?

Details of the expenses, justification for the expenses, and approval signatures.